Executive Administrative Assistant

Division: WV Lottery - Video This job opportunity will not be in the classified service and will not be covered under the Administrative Rule of the WV Division of Personnel. *** Nature of Work Division: WV Lottery - Video Office Location: 900 Pennsylvania Ave. Charleston, WV 25302 This job opportunity will not be in the classified service and will not be covered under the Administrative Rule of the WV Division of Personnel. *** Under the general supervision of the Division Deputy Director, at the full-performance level, this position provides clerical and administrative relief for the Video Lottery Division. Represents the Deputy Director by communicating on their behalf, obtaining information, following up on delegated assignments, and knowing when to act and when to refer matters to the Deputy Director. The position involves producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Organizes work by reading and routing correspondence, collecting information, and initiating telecommunications. Additionally, the position includes attending meetings on behalf of the division to take minutes or deliver essential information. Coordinates activities associated with the functions of the division and assists in the planning and implementation of office procedures. Manages department schedules by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel. Completes requests by greeting customers in person or on the telephone and answering or referring inquiries. The position is responsible for maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies. May sign the supervisor's name, as directed, to routine correspondence, requisitions, and other documents. Ensures the operation of office equipment by completing preventive maintenance requirements and calling for repairs is also part of the duties. The position provides assistance and support to Video Division staff as needed. May involve assigning and reviewing work and delegating routine typing, filing, and posting duties to subordinate clerical personnel. The role contributes to the team effort by performing other duties as assigned. Proficiency in computer skills and typing, including Microsoft Office, is required. Desirable Qualifications Three (3) years of training or experience in increasingly responsible administrative or executive support experience, including work that required independent judgment in a professional setting. Technical Skills Proficiency with word processing, spreadsheet, and calendar software (e.g., Google Workspace). Familiarity with meeting platforms (e.g., Zoom, Teams) and basic office equipment. Work Environment Professional office setting with standard hours, occasional schedule flexibility may be required. Frequent interaction with staff, agency leadership, and external partners. May involve managing multiple priorities under time constraints. Permanent, full-time employees of the State of West Virginia, receive a wide variety of financial and personal job benefits. Specific information about benefits is available from the hiring agency. Salary and Wages Direct deposit (twice a month). Promotion Opportunities - With over 20,000 classified positions in state government, there are many opportunities to compete for transfer or promotional appointment. Medical Insurance Major medical, surgical, prescription drug, and other medical expenses. Choice of plans. The state pays the major part of the premium. Mountaineer Flexible Benefits (Optional Insurance) The Mountaineer Flexible Benefits program allows tax-free deductions for dental, vision, and disability insurance, as well as medical expenses not reimbursed by regular insurance coverage. Life Insurance The state provides a $10,000 decreasing term life policy with accidental death and dismemberment benefits. Additional group insurance is available. Retirement Plan The state offers an outstanding defined benefit pension plan. Employee contributes 4.5% of salary (tax-deferred). Deferred Compensation State employees have a unique opportunity to build retirement savings and reduce today's taxes by participating in a Section 457 deferred compensation plan. A 457 plan is similar to the 401K plans offered by private companies. Annual Increment Pay The annual increment is $60 for each full year of qualifying service, and is paid in July of each year. This is available to employees with 3 or more years of service. Holidays Twelve (12) paid holidays in each year. Vacation 15 to 24 days per year depending on length of service. Paid Sick Leave We offer an outstanding paid sick leave benefit. Employees earn 1.5 days each month or 18 days per year. There is no limit to the amount of sick leave an employee can accumulate. Full compliance with Family Medical Leave and WV Parental Leave Act. Employee to Employee Leave Donation Program. Military Leave - Paid Military Leave Training, and Developmental Opportunities We offer many formal in-house training classes. Many agencies also offer tuition reimbursement for job-related training and education provided by approved technical schools and colleges. Suggestion Award Program Employees may receive monetary award up to 20% of the first year savings for any approved and implemented work improvement suggestion. Credit Union Flexible Working Hours and Alternate Work Schedules Day Care - State approved child Day Care facilities are located at the Capitol Complex. Wellness Programs Many state agencies provide special wellness and health related services to employees. Examples include: free health screening, special seminars and presentations, organized health related activities, health contact information, wellness promotion events, and healthy lifestyle information. West Virginia is a Great Place to Live and Work We offer challenging jobs with competitive benefits. But most of all, we offer the opportunity to further your career, meet your personal goals, and make a real difference in peoples lives. For more information about benefits visit our Benefits Web Site .

AFFIRMATION

I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver’s Licenses Passports These documents will be removed from your profile if submitted. I consent to the above statement. Required Question #J-18808-Ljbffr State of West Virginia