Facilities Operations Specialist

Facilities Operations Specialist

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge.

For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles.

Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more.

We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet.

About the Role

As Apex continues to expand its satellite manufacturing footprint, we are seeking a Facilities Operations Specialist to support daily facilities operations across engineering, laboratory, and manufacturing environments. This role ensures workplace coordination, CMMS administration, vendor compliance tracking, and construction documentation are executed accurately and efficiently.

This is a highly organized, process-driven individual contributor role that strengthens operational discipline, improves documentation integrity, and enables Facilities leadership to focus on strategy, capital planning, and risk management, while offering exposure to management of small project as a growth pathway.

This role supports and progressively assumes management of defined small facilities projects under Director oversight.

Key Responsibilities

Workplace Coordination (Approximately 40%)

• Manage and track employee facilities service requests from intake to closure.
• Coordinate seating plans, employee moves, and space readiness activities.
• Support onboarding and offboarding logistics in partnership with IT, HR, and Security.
• Coordinate access control requests and workplace logistics.
• Track service levels and response timelines to ensure consistent execution.

CMMS & Systems Administration (Approximately 30%)

• Administer the CMMS platform including work orders, preventive maintenance schedules, and asset records.
• Track preventive maintenance completion, response times, backlog, and open work orders.
• Maintain accurate asset data and documentation integrity.
• Generate weekly and monthly operational reports and dashboards.
• Maintain vendor compliance documentation including certificates of insurance and permit tracking.
• Support audit readiness and documentation control for regulatory, insurance, and internal compliance reviews.
• Improve workflow efficiency and data accuracy across digital facilities systems.

Construction Administration & Project Support (Approximately 30%)

• Assist in preparation and distribution of RFQ packages.
• Collect and organize contractor bids and validate scope alignment.
• Maintain project documentation including RFIs, submittals, permits, inspection records, and closeout materials.
• Record meeting minutes and track action items for facilities and construction meetings.
• Coordinate contractor site access, scheduling, and documentation requirements.
• Support small project cost tracking and reporting under Facilities leadership direction.
• Maintain centralized storage of drawings, warranties, and closeout documentation.
• Support and progressively coordinate limited-scope facilities improvements under direction, including vendor scheduling, milestone tracking, and documentation management.

Required Qualifications

• All applicants must be a U.S. Person due to export control requirements.
• Minimum of 6 years' experience in facilities coordination, workplace operations, project administration, or related operational roles.
• Experience working in manufacturing, aerospace, laboratory, or technical environments preferred.
• Working knowledge of CMMS platforms and facilities workflow systems.
• Proficiency in Microsoft Office, SharePoint, and document control practices.
• Strong organizational, documentation, and follow-through skills.
• Ability to manage multiple concurrent tasks in a fast-paced operational environment.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience supporting construction administration or facilities project documentation.
• Experience maintaining vendor compliance and audit documentation.
• Familiarity with building systems and general facilities operations.
• Experience generating operational dashboards or reporting metrics.

Physical & Work Environment Requirements

• Ability to work across office, laboratory, warehouse, and manufacturing environments.
• Ability to occasionally lift up to 30 pounds.
• Ability to walk active production floors and navigate construction areas safely.
• Ability to use required PPE in designated production areas.
• Ability to sit and work at a computer for extended periods while performing documentation and system administration tasks.

Why Join Apex?

Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series D funding, and we invest heavily in our people from day one.

What We Offer For Full-time Employees:

• Shared upside: Receive equity in Apex, letting you benefit from the work you create

• Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost

• Comprehensive PTO package: To reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays

• Competitive 401(k) plan: With generous matching - 100% match on first 3%, 50% on next 2%

• 8 weeks paid parental leave: Plus childcare reimbursement up to $350/day for work-related travel

• Daily catered lunch and unlimited snacks: To keep you fueled throughout the day

• Vibrant community: Monthly office socials, pickleball tournaments, run club, and gatherings for you and your family

• Your dream desk setup: And all the tools you need to be your most productive self

• World-class Playa Vista office: With the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life

• Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference

Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together.

Equal Opportunity Employer

Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.