Assistant Director of Residency Advising - IllinoisCOM

Assistant Director of Residency Advising The Illinois College of Osteopathic Medicine seeks an inaugural Assistant Director of Residency Advising to support students in successfully navigating the residency exploration, application, and match process. This role is ideal for a detail-oriented, student-centered professional with experience in health sciences or medical education who brings strong organizational, advising, and program coordination skills. Responsibilities Serve as the primary day-to-day point of contact for pre‑clinical students engaged in early career exploration and specialty interest development. Establish and coordinate a network of faculty specialty advisors to support student mentorship, specialty exploration, and career guidance. Conduct individual advising appointments to support students in specialty exploration, early residency plan development, CV preparation, and personal statement writing, documenting session notes and follow‑up action items. Develop and maintain student advising records within a shared advising structure to support longitudinal advising across Student Affairs and Residency Advising/GME. Assist the Associate Dean of GME in coordinating OMS‑4 scheduling, including planning of audition rotations and electives aligned with individual student career goals. Support the ERAS application process by coordinating workshops, reviewing application materials, and assisting with logistics related to MSPE preparation under the direction of the Associate Dean of GME. Develop and facilitate student programming and career preparation events, including interview skills workshops, CV writing sessions, specialty information panels, and networking opportunities with program directors. Utilize students’ academic performance, licensure outcomes, clinical evaluations, and personal interests to inform individualized counseling sessions. Assist in building and maintaining relationships with residency program directors and GME affiliate institutions to support student advocacy. Collect, organize, and report data on student career interests, application progress, Match outcomes, and residency placement for use in program improvement, accreditation reporting, and Board of Trustees presentations. Facilitate student access to career development resources including the AAMC Careers in Medicine (CiM) platform, the American Medical Association FREIDA dashboard, specialty society resources, and other evidence-based tools. Collaborate with the IllinoisCOM Office of Student Affairs to ensure alignment between academic coaching, wellness support, and career advising across the four‑year continuum. Contribute to the development and refinement of career advising policies, procedures, and resources, including letters of recommendation protocols, audition rotation guidelines, and OMS‑4 scheduling policies. Participate in student‑facing events and programs to introduce career advising and GME to incoming students and establish early advising relationships. Perform additional duties as assigned. Basic Qualifications Bachelor’s degree in education, educational psychology, or a related field or equivalent education and training. Minimum of two years of progressive experience in career services or similar. Experience working within the health sciences/medical school environment. Excellent interpersonal skills and the ability to effectively communicate with a wide variety of individuals within a diverse environment. Strong organizational and multitasking skills, including the ability to manage multiple priorities. Ideal Qualifications Master’s degree in education, educational psychology, or a related field or equivalent advanced education and training. In-depth knowledge of NRMP, ERAS, and other matching programs. Knowledge of residency application and matching process. Demonstrated success in event planning, promotion, and evaluation. Strong process and procedure implementation skills. Excellent follow‑up skills and the ability to successfully manage time. Excellent presentation skills with the ability to lead trainings and meetings. Profound commitment to service and a strong desire to ensure student success. Proven success in fostering a positive work environment. Excellent attention to detail and the ability to motivate others in achieving goals. Comfort with technology, including Microsoft Office applications, career management platforms, and longitudinal student tracking programs. Benefits The Chicago School offers a generous compensation and benefits package, including paid time‑off, medical and dental coverage, company‑paid life and disability insurance, a retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, professional development, and regular employee appreciation events. The Chicago School is an Equal Opportunity Employer. #J-18808-Ljbffr Saybrook University