AP Specialist - Check Disbursement

Job Description

This is a hybrid Accounts Payable Specialist position focusing on high-volume, global check disbursements and rigorous reporting. The role demands strong accuracy and requires 2-3 days in the Support Headquarters, with 3+ years of relevant experience.

Key Responsibilities:

• Check Runs: Accurately prepare and submit daily/weekly check runs for U.S. and International companies.

• AP Forecasting: Develop weekly forecasts for check runs to optimize cash flow.

• High-Value Payments: Process and obtain approval for payments exceeding $5K, ensuring proper authorization.

• Foreign Payments: Prepare and maintain reports of foreign vendors for review by the vendor master team prior to payment issuance.

• Reporting/Documentation: Maintain "checks mailed" reports (daily/weekly) and perform month-end/year-end trending, ensuring "audit-ready" documentation.

• Check Stock & Security: Manage check-stock levels and initiate PO requests for supplies. Maintain security protocols for the checkroom.

• Check Matching: Prepare matching for specific payments, including rebates and refunds.

• Internal/External Communication: Maintain consistent contact with internal teams (mailroom, finance, AP, executive) and external partners (vendors) to provide updates, resolve discrepancies, and ensure secure, timely delivery of correspondence with disbursement responsibilities.

Required Skills & Experience

- 3+ years of AP experience

- Intermediate proficiency in Microsoft Excel and Word

- Strong attention to detail, high volume accuracy, and ability to work independently or in a team

- Organized, adaptable to change, and self-motivated for remote/in-office work

- Strong problem-solving skills to handle discrepancies and identify trends

- Ability to meet strict weekly deadlines for check runs

Nice to Have Skills & Experience

- Bachelor's or associate degree

- Check disbursement experience