Accounting Administrative Assistant

Position Summary A food manufacturing and distribution company serving restaurants, retail customers, and K-12 programs, is seeking an Accountant & Administrative Assistant to manage full-cycle accounting and office administration for three legal entities. This high-ownership, highly autonomous role is ideal for an experienced accounting professional who can serve as the sole in-house accounting resource and work directly with leadership, vendors, and outside providers with minimal oversight. General Ledger & Month-End Close Own full-cycle GL accounting (AP/AR, invoicing, journal entries, reconciliations) across three entities. Lead monthly, quarterly, and annual close processes; produce financial statements and management reporting. Prepare balance sheet, bank, credit card, and intercompany reconciliations; investigate and resolve discrepancies. Cost & Inventory Accounting Support inventory and WIP accounting for manufacturing cost tracking; reconcile inventory activity to cost of sales. Track direct product costs, yield/scrap variances, labor efficiency, and overhead absorption; prepare product P&Ls. Partner with Production and Purchasing on recipe/BOM usage and vendor pricing changes; quantify gross margin impact. Procurement & Vendor Management Lead procurement for select entities: source vendors, run comparative bid analysis, and negotiate pricing to control costs. Serve as primary point of contact for vendors. Payroll, Tax & Compliance Process multi-entity payroll with accuracy and confidentiality. File EFTPS, sales tax, franchise tax, and Mixed Beverage Tax; track recurring compliance deadlines across all entities. Coordinate and support external audits, tax filings, and payroll reviews. Office & Systems Administration Manage day-to-day office administration across multiple sites: supplies, equipment, facilities, and general vendor support. Answer Phones a receive visitors. Maintain organized records of contracts, filings, provider communications, and renewal dates. Qualifications Bachelor's degree in Accounting, Finance, or related field. 5+ years of progressive accounting experience, ideally in CPG food manufacturing or a multi-entity environment. Proven ability to own full-cycle accounting independently, with minimal oversight. Experience with inventory/WIP accounting, standard costing, and variance analysis. Strong vendor management and negotiation skills; comfortable serving as a liaison to external providers. Proficiency in QuickBooks Desktop (required). Advanced Excel skills. Bilingual (Spanish/English). Highly organized, self-directed, and comfortable managing multiple entities and competing deadlines. Location & Schedule Brookshire, TX. In Person. Full-time. #J-18808-Ljbffr