Part Time Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Part Time Receptionist to support daily front-of-house operations in Watertown, Massachusetts. This role is ideal for someone who can create a refined client experience, stay composed in a fast-paced showroom environment, and manage administrative tasks with accuracy. The position is a Long-term Contract opportunity for someone who communicates clearly, handles competing priorities well, and uses downtime productively to keep the office running smoothly.

Responsibilities:
• Welcome guests promptly, guide them to the appropriate contact, and ensure every visitor receives a positive first impression.
• Answer and route incoming phone calls, document messages accurately, and respond to routine questions in a courteous and timely manner.
• Coordinate calendars, appointments, and meeting arrangements to support efficient daily scheduling.
• Maintain the appearance and organization of the showroom so the space remains clean, orderly, and inviting for clients.
• Prepare documents, correspondence, spreadsheets, and other administrative materials using Microsoft Office applications.
• Support office operations by assisting with clerical tasks and general administrative needs as they arise.
• Protect confidential information by handling records and communications with discretion and care.
• Communicate effectively with colleagues, leadership, and clients to help ensure smooth day-to-day operations.
• Develop a strong understanding of company offerings so accurate and helpful information can be shared with visitors and callers.• Prior experience in a receptionist, front desk, or customer-facing administrative role.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong verbal and written communication skills with a detail-oriented and experienced demeanor.
• Ability to manage multiple tasks efficiently in a busy showroom or office setting.
• Demonstrated commitment to delivering high-quality customer service.
• Strong organizational skills and attention to detail when handling schedules, messages, and administrative support.
• Ability to work with sensitive information while maintaining confidentiality.
• Comfortable interacting with discerning clientele in a high-end environment.