Compliance Administrator

Job Description

Job Description

This role is onsite and can be based out of our Louisville or Bardstown, Kentucky locations.

What the Role Is

The Compliance Administrator is responsible for certain state, municipal, and other regulatory compliance requirements filings for various Heaven Hill entities. The role will provide support to the Compliance Managers and Senior Director, Regulatory Compliance as needed. The ideal candidate will have strong analytical skills and attention to detail; the ability to understand complex state and municipal regulatory compliance requirements; excellent communication skills to allow effective interactions with regulators and team members; ability to work collaboratively and manage numerous projects simultaneously; and ability to provide real-time advisement and work independently to meet quick deadlines.

How You Will Spend Your Time?

• Create and file all “Open State” brand registrations
• File all “Open State” brand renewals per recurring deadlines
• Manage renewals of state licenses and/or permits for states where required, per recurring deadlines
• Manage renewals of salesperson permits per recurring deadlines
• Maintain and update customer contracts and territorial assignments in various Franchise states
• Update corporate information with the various Secretary of State offices, and file state “Annual Reports” for multiple legal entities as needed
• File monthly price changes/postings for CT, MA, RI, and MN
• Responsible for monthly “state” activity reporting via import and review of data into “SOVOS” software, monthly shipment reports.
• Update/renew various other municipal permits, city, county, etc.
• Assist with COLA and Formula filings with TTB
• Liaise with operations, marketing, and sales as needed to support the business
• Assist Compliance Managers, and Senior Director, Regulatory Compliance as needed
• Work with state and municipal regulatory agencies to keep current all legal entities permits and licenses
• Maintain up-to date calendar for all state and other municipal permit renewal requirements

Who You Are…

Required Skills and Experience:

• High school diploma or equivalent; Associate or Bachelor’s degree preferred
• Minimum three (3) years of office/administrative experience, preferably in compliance
• Excellent computer skills and attention to detail
• Strong written and verbal communication skills
• Strong organizational skills
• Strong customer service experience
• Strong attention to detail and accuracy
• Excellent computer skills with proficiency in Microsoft Word, Excel and Outlook
• Strong time management skills: ability to prioritize to meet deadlines
• Strong Analytical skills

Physical Requirements

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing duties of job, employee is frequently required to:

• Stand; walk; use hands and fingers to handle, or feel objects, and use of computer; reach with hands and arms.

• Occasionally lift and/or move up to 10 pounds.

Benefits

• Paid Vacation
• 11 Paid Holidays
• Health, Dental & Vision eligibility from day one
• FSA/HSA
• 401K match
• EAP
• Maternity/Paternity Leave

Heaven Hill and its affiliates are committed to fostering a diverse workforce as an Equal Employment Opportunity company. We invite applications from candidates of all backgrounds, without regard to race, religion, color, sex, sexual orientation, natural origin, gender identity or expression, age, disability, veteran status, or any other legally protected characteristic.