Office Operations Assistant

Office Operations Assistant
Locations: Houston (8718)
Business Units: Central
Job Classification: Exempt


Summary
This is a hands-on operational role responsible for supporting day-to-day office and facility operations. This position requires flexibility, strong ownership, and the ability to respond quickly to operational needs to maintain a safe, clean, and fully functional workplace.

Key Responsibilities
Facilities Operations & Maintenance

• Monitor facility conditions and coordinate repairs involving electrical, plumbing, HVAC, and basic structural issues. Perform routine checks, identify risks early, and ensure issues are fully resolved.

General Services Execution

• Provide day-to-day support for cleaning, security coordination, waste management, office supplies, visitor support, and site logistics. Support employee business travel and hospitality needs as required.

Vendor & Contractor Coordination

• Serve as the primary on-site contact for vendors and contractors. Coordinate access, supervise work execution, verify quality, and ensure completion within agreed timelines.

Asset & Inventory Management

• Maintain accurate records of furniture, equipment, and facility assets. Coordinate repairs, replacements, relocations, and disposals as needed.

Health, Safety & Compliance Support

• Support workplace health, safety, and environmental requirements. Participate in inspections, identify hazards, and follow through on corrective actions.

Space & Move Management

• Support office layout adjustments, seating assignments, and internal relocations. Execute moves efficiently to minimize business disruption.

Operational Flexibility & On-Demand Support

• Provide support across a broad range of facility and general service tasks based on business needs. Overtime, after-hours, early morning, and occasional weekend work may be required to support emergencies, special projects, or business events.

Reporting & Documentation

• Maintain clear records and prepare routine reports on facility conditions, maintenance activities, vendor performance, and asset status.

Basic Qualifications

• Experience in facilities operations, general services, or building management
• Working knowledge of electrical, plumbing, HVAC systems, and workplace safety practices
• Valid driver's license required; local travel, errands, and site visits are part of the role
• Willingness to work flexible hours, including overtime, as operational needs require
• Ability to work independently with minimal supervision
• Strong follow-through, reliability, and accountability mindset
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with facilities or asset management systems is a plus

Why Join Us

• Comprehensive benefits package including medical, dental, and vision insurance coverage.
• Basic life insurance and short-term disability coverage provided by employer.
• Supplemental life insurance and long-term disability coverage options available.
• 401K with employer contribution.
• Personal, Vacation, and Holiday paid time off for all full-time employees.

Our company is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws.