Administrative Specialist to the Vice President of Enrollment Management

Administrative Specialist to the Vice President of Enrollment Management Category: Enrollment Management Position ID: 205789 Posted: Oct 15, 2026 Closes: Open Until Filled Type: Exempt Location: F&M Campus - Lancaster, PA Classification: Full-time, Exempt Schedule: 40 hours, Monday - Friday. May require occasional evenings and weekends. Reports to: Vice President of Enrollment Management Department: Enrollment Management Approved Salary: Approved up to $52,000.00 annually. About Franklin & Marshall College Franklin & Marshall College, founded in 1787, is a residential college dedicated to excellence in undergraduate liberal arts education. The college thrives on forward-thinking growth, guided by a comprehensive new strategic plan currently under development. This vision animates dynamic new programs like the Venture and Impact Studio, which fosters student entrepreneurship, and the Mehlman Leadership and Performance Institute, which develops the next generation of leaders. Located in the city of Lancaster, the College integrates with the broader community, with the most recent example being a landmark eight-year partnership anchoring the college's baseball program at the professional Lancaster Stormers stadium. Exceptional Employee Benefits We support our staff with a competitive total rewards program designed to provide exceptional work-life harmony. Employees receive a generous 10% employer retirement contribution, alongside comprehensive medical, dental, and life insurance coverage plans. To support your family, the college provides valuable tuition benefits for eligible dependents, while also offering generous paid vacation allocations and recognized holiday closures to ensure ample time for rest and recovery. Job Description Franklin & Marshall College is recruiting for a full-time Administrative Specialist to the Vice President of Enrollment Management. Essential Functions Manage the calendar for the Vice President of Enrollment Management (VPEM), exercising judgment regarding prioritization of meetings and events. Coordinate meetings, including reserving meeting rooms; preparing agendas; briefing the Vice President on key issues as necessary; and publishing minutes. Support the VPEM in advancing priorities and preparing for meetings and presentations through information gathering, background research, and development of presentations and communications. Prepare advance documents for VPEM, including detailed travel itineraries, background reading, candidate materials, suggesting talking points for events, etc. Manage priorities and action items for the enrollment leadership team, ensuring timely and effective progress. Manage travel arrangements for the VPEM. Oversee administrative support for governance committees, such as the Committee on Enrollment. Serve as HR liaison for the Enrollment Division, scheduling interviews for candidate searches, ensuring onboarding and deprovisioning efforts are complete and consistent across supervisors, and leading a first day experience. Coordinate the budget for the enrollment division, including the timely processing of invoices and P-card statements, and monitoring of the divisional budget. Lead and support the planning of division and VPEM-level events. Help plan and coordinate division retreats, including the coordination of logistics and the preparation of materials. Coordinate preparation of documents, reports, and presentations for Board of Trustee meetings. Perform other duties as assigned. Minimum Qualifications Bachelor's Degree or equivalent combination of experience and training. At least 3-5 years of relevant experience with administrative and clerical procedures. A high degree of professionalism and the ability to maintain strict confidentiality. Excellent oral, written, interpersonal communication skills. Outstanding organization, time management, customer service, and problem-solving skills. Attention to detail and accuracy. Ability to relate tactfully and diplomatically to a wide range of constituencies including students, parents, faculty, and trustees Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive) Technical proficiency in relevant applications such as MS Office (Word, Excel, PowerPoint). Evidence of a commitment to community and belonging. Successful interview. Successful completion of background checks. Preferred Qualifications 5 or more years of relevant experience with administrative and clerical procedures. Prior work experience in an executive office environment. Experience working in a higher education setting. Additional Information Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications. Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits, please visit our Benefits Page. Equal Opportunity Employer Statement Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class. #J-18808-Ljbffr