Contract AP (Accounts Payable) Specialist

Job Description

Job Description

Temporary Accounts Payable Specialist

Location: San Jose, CA

M-F 7am - 4pm
Department: Accounting
Reports To: Finance Manager
FLSA Status: Non-Exempt
Employment Type: Temporary

Overview

We are seeking a highly organized and detail-oriented Temporary Accounts Payable Specialist to support our Accounting team during a period of increased workload and ERP system transition. This is an excellent opportunity for an experienced AP professional who thrives in a fast-paced construction environment and enjoys working collaboratively to ensure accurate and timely financial operations.

The ideal candidate will have strong accounts payable experience, exceptional organizational skills, and the ability to manage multiple priorities while maintaining accuracy and providing excellent service to vendors and internal stakeholders.

Key Responsibilities

• Process construction and overhead invoices accurately and in a timely manner.
• Manage the AvidXchange workflow, including invoice routing, batching, and payment processing.
• Review invoice coding, approvals, and supporting documentation for accuracy and compliance.
• Reconcile vendor statements and monitor accounts payable aging reports.
• Support month-end close activities and accounts payable reconciliations.
• Respond to vendor and internal inquiries regarding invoices and payment status.
• Collaborate with Purchasing and Project Managers to resolve invoice discrepancies.
• Maintain organized, accurate, and audit-ready accounts payable records.
• Assist with process improvements and support ERP-related accounts payable initiatives as needed.

Minimum Qualifications

• Minimum of 3 years of Accounts Payable experience .
• Construction industry experience preferred.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent communication, customer service, and problem-solving skills.
• Working knowledge of basic accounting principles and job costing.

Preferred Qualifications

Experience with one or more of the following systems is highly desirable:

• AvidXchange
• Concur
• Sage 300
• Sage Intacct
• BuildOps
• Accounts Payable automation platforms
• ERP systems
• Intermediate Microsoft Excel skills

Jennie View phone number on us.fitly.work

Position Summary

This temporary position will provide critical accounts payable support during a period of operational growth and system transition. The successful candidate will help ensure accurate invoice processing, strong vendor relationships, and efficient financial workflows.

If you are an experienced Accounts Payable professional with strong attention to detail and a proactive approach, we encourage you to apply.

Jennie View phone number on us.fitly.work

If you are an experienced construction professional looking for an opportunity to lead exciting projects with a growing team, we encourage you to apply. We are looking for someone who takes pride in delivering quality work, building strong relationships, and driving projects to successful completion.

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

California applicants: to see how we protect your data, visit our website at -notice-california-applicants

\nCompany Description

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
California applicants: to see how we protect your data, visit our website at -notice-california-applicants.

Company Description

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.\r\nCalifornia applicants: to see how we protect your data, visit our website at