Program Specialist I

Job Summary Provide administrative human resources and payroll support for a medium to large workload in a complex department within the School of Engineering and Computer Science. Responsibilities Coordinates the logistics for department foreign visitors and employees coming to campus. Organize documentation for visas and other related documents. Monitors changes in laws and regulations regarding immigration policies. Guides departments on international employee requirements and contractual obligations. Organizes the payment of required visa fees and submits it with the relevant documentation to HR for the necessary approvals from the Department of Homeland Security. Initiates electronic forms for hiring, job attribute changes, leaves of absence, end of assignments, and supplemental pay for all Faculty, Staff, Research Assistants, Teaching Assistants, Visiting Scholars, Student Workers, Temporary staff, and Research Associates. Serves as backup assisting students in acquiring OPT/CPT authorization from the International Students and Scholars Office. Helps to recruit and enroll students in the department's "Research Experience" programs. Monitors international students' eligibility for work authorization under specific visa categories. Fosters relationships with faculty and staff to ensure compliance with university regulations and policies. Assists in coordinating student orientations, seminars, workshops, conferences, and other events. Updates department personnel spreadsheet daily to manage time and labor and communicates with employees to ensure accurate record-keeping. Verifies and processes employee time records and troubleshoots payroll issues to ensure prompt and accurate payroll distribution for the department each pay period. Prepares and reviews electronic campus access forms in accordance with procedures and policies. Ensures the accuracy of data entered to maintain security compliance and assists students and employees in navigating the process. Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University. Ensures that funding is in place for the respective offers. Oversees and tracks the onboarding progress and provides support for all department hiring. Other duties as assigned. Minimum Education and Experience Bachelor's degree in Business or a related field, with a minimum of four years of experience in program/project development or an equivalent combination of education and experience. Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities Responsibilities include oversight of processing payroll, and reviewing payroll reports for accuracy and timeliness. Duties include assisting faculty, researchers, staff, and students regarding the campus payroll process. Remote Notice After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance - 100% paid for full-time employees PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options - approved by department Equal Employment Opportunity Statement All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator. #J-18808-Ljbffr