Litigation Secretary - Labor & Employment

Litigation Secretary

Location: La Jolla / UTC Area, San Diego, CA



Schedule: Full-Time | Hybrid (2 Days In Office, 3 Days Remote)



Salary: $85,000 - $114,321



Benefits: Medical, Dental, Vision, 401(k) with Profit Sharing, Generous PTO, and Paid Holidays

About the Role

A highly respected law firm in the La Jolla/UTC area is seeking a Litigation Secretary to support a busy team of attorneys handling sophisticated labor & employment and civil litigation matters. This position is ideal for a detail-oriented professional with strong state and federal court experience who thrives in a fast-paced environment and takes pride in producing high-quality legal work.

Following an initial onboarding and training period, this position offers a hybrid schedule with three remote days per week.

Key Responsibilities

• Prepare, format, proofread, and finalize pleadings, motions, briefs, correspondence, and other legal documents.
• File documents electronically in California state and federal courts.
• Maintain attorney calendars, docket deadlines, court dates, and case schedules.
• Assist with all phases of litigation, including discovery, pleadings, and trial preparation.
• Prepare document shells, update templates, and ensure compliance with court rules and filing requirements.
• Coordinate depositions, hearings, mediations, and other legal proceedings.
• Manage case files and document management systems.
• Handle attorney time entry, expense reports, and administrative support functions.
• Communicate professionally with clients, court personnel, vendors, and opposing counsel.

Qualifications

• Minimum 5 years of experience as a Litigation Secretary or Legal Assistant supporting civil litigation matters.
• Strong knowledge of California state and federal court procedures and e-filing requirements.
• Experience managing litigation calendars and docketing deadlines.
• Familiarity with the full lifecycle of civil litigation, including discovery and trial preparation.
• Advanced proficiency with Microsoft Office Suite, particularly Word formatting.
• Experience with legal technology such as iManage, NetDocuments, Milana/CompuLaw, PACER, ECF, or similar systems is highly preferred.
• Excellent organizational skills with exceptional attention to detail.

Top Qualities We Are Looking For

1. State and Federal Civil Litigation Experience

   • Strong understanding of court rules and filing procedures.
   • Ability to prepare document shells, finalize court filings, and independently identify applicable filing requirements.

2. Docketing and Calendaring Expertise

   • Experience tracking deadlines, court dates, and litigation milestones with accuracy and consistency.

3. Adaptability and Teachability

   • Flexible team player who is eager to learn new systems, processes, and practice areas while maintaining a positive attitude.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.