High School Office Manager, Promise Academy

Job Description

Job Description

Why Promise Academy?

At Harlem Children’s Zone, our mission is to break the cycle of intergenerational poverty and unlock new possibilities for our children, families, and communities. As the K-12 charter school within HCZ’s cradle-to-career pathway, Promise Academy delivers exceptional education alongside holistic support—empowering young minds, inspiring potential, and creating lasting change. By joining, you become part of a transformative movement dedicated to shaping brighter futures and driving extraordinary outcomes for those we serve.

We’re seeking an Office Manager who shares our goal: to get all our scholars to and through college.

Position Overview:

• Sets up and cleans up after meetings in the conference room.
• Supervises space planning and internal office moves and renovations
• Oversees that maintenance and repairs of office equipment is done in a proper and timely manner
• Interacts with the appropriate parties to address building services issues such as HVAC, electrical, plumbing, and security.
• Answers the phones and directs all correspondence through the proper channels
• Manages part-time cleaning staff
• Update employee files as needed, maintains staff timesheets and communicates with the payroll department
• Updates the database and tracks the different systems for various purposes.
• Creates new electronic and paper filing systems and maintains them
• Assists with the day-to-day financial recordkeeping as needed (i.e. petty cash payments, expense reports and reconciliations)
• Prepares memorandums and other materials describing office procedures and standards
• Maintains proper document filing systems for all clients and office management tasks
• Coordinates the purchase order process and negotiates contracts for all office supplies, furniture, equipment and administrative/ maintenance services
• Monitors contracts for office equipment and support services
• Maintains an inventory of office supplies
• Organizes necessary staff development sessions and training in office technology
• Performing telephone outreach as needed
• Performs other duties assigned

Requirements

• Bachelor’s degree
• 3 – 5 years relevant experience
• Must be well organized, detail oriented
• Must have excellent verbal and written skills
• Proficiency in Google Office Suite
• Ability to function well as part of a team and work independently
• Ability to adapt to the needs of the department

Benefits

• Generous paid time off, including sick and personal days

• No-cost health insurance (medical, dental, and vision)
• Up to $30,000 in student loan forgiveness
• 403(b) retirement plan

The salary range for this position is $55,000-$65,000 per year. Replies will only be sent to qualified applicants. Harlem Children's Zone does not provide work visas for candidates who require employer sponsorship for work authorization in the United States.

Harlem Children’s Zone is an Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees.