Business Office Manager

Business Office Manager | Senior Living
53,000 - 78,000/annually | Full-Time
Bay Harbor Senior Living of LaCrescent

Build a meaningful career making a difference in the lives of others-while being part of a positive, fun, and supportive work environment.


Why Join Us?

• Meaningful Impact: Help us to make a positive impact on the lives of our residents and their families.
• Competitive Pay: $53,000 - $78,000 annually
• Schedule: Full-time, 8:00AM - 5:00PM, Monday - Friday
• Supportive Team: When our team members thrive, so do our residents.
• Quick Hiring: Apply today and hear back within 48 hours!

What You'll Do:

• Manage full-cycle recruitment and new hire onboarding, including background studies through MN NETStudy 2.0, orientation, and required in-services.
• Administer payroll processing in coordination with corporate payroll/HRIS systems, maintain accurate timekeeping records, and administer employee benefits programs (health insurance, PTO, retirement plans) as the point of contact for enrollment and questions.
• Maintain personnel files in compliance with state retention requirements and licensure standards, and track completion of mandatory staff training, certifications, and license renewals (e.g., CNA, medication aide, CPR/First Aid).
• Support performance management, including reviews, disciplinary documentation, and terminations, in partnership with the Executive Director, and serve as a resource for employee relations to help foster a positive workplace culture.
• Ensure compliance with MN Department of Labor and Industry, Department of Health, EEOC, FMLA, and Minnesota Paid Leave requirements, and maintain confidentiality of resident and employee information per HIPAA and the Minnesota Health Records Act.
• Serve as a key liaison during state licensing surveys and audits related to personnel and business office records.
• Maintain workers' compensation claims and coordinate with the insurance carrier.
• Assist with general office administration, vendor contracts, and facility purchasing, and participate in the community's management/leadership team.

What You'll Need:

• Associate or bachelor's degree in business administration, HR, accounting, or a related field (or equivalent experience) preferred.
• 2+ years in business office management, HR, payroll, or accounting, ideally in senior living, healthcare, or another regulated industry.
• Working knowledge of Minnesota employment law and assisted living licensure regulations, or willingness to learn quickly.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and payroll/HRIS software.
• Strong attention to detail, discretion, and organizational skills, including the ability to maintain and safeguard confidential information.
• Excellent interpersonal and communication skills for working effectively with residents, families, and staff.
• Leadership qualities, including the ability to organize, direct, and evaluate the work of others while functioning independently.
• Ability to meet deadlines, build effective working relationships, and understand and support organizational policies and government regulations.
• Willingness to perform other duties as assigned by the Executive Director/DON.
• Must be 21 years of age or older.

Benefits Available to You:

• Health, dental, and vision insurance401(K)
• Paid Time Off
• Life Insurance
• Employee Assistance Program

Apply today to become a Business Office Manager at Bay Harbor Senior Living of LaCrescent.

To apply, please complete the required questionnaire. We accept applications on a rolling basis.

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws.

Applicants for this position must be able to produce a negative drug test. Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position's essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.