Staff Accountant

Job Description

Staff Accountant

Position Title: Staff Accountant

Why work with us?

• Opportunity to work for an employee-owned company.
• Collaborative work environment with a focus on professional development and continuous improvement.
• Competitive compensation and benefits package- including Healthcare, Paid Time off, 401K and more!
• Four, ten-hour a day work week
• Contribute to providing first responders and the military with tools they need to save lives

Why we need you and what you will be responsible for:

The Staff Accountant is responsible for performing a variety of accounting functions, with primary responsibility for accounts payable, accounts receivable, general ledger transactions, and account reconciliations. This position will also support the month-end close process, including preparation of accruals, adjusting journal entries, reconciliations, and other financial reporting activities.

SAFE Boats' Finance Department is committed to providing accurate, timely, and reliable financial information while maintaining a collaborative, team-oriented work environment. The ideal candidate is highly organized, self-motivated, trustworthy, detail-oriented, and committed to meeting deadlines. The successful candidate will demonstrate strong communication skills, sound judgment, and the ability to work effectively both independently and as part of a team.

What you would be doing:

Accounts Payable

• Receive, review, and process vendor invoices in a timely and accurate manner, including matching invoices to packing slips and purchase documentation.
• Review requisitions for goods and services to ensure appropriate approvals and supporting documentation are obtained.
• Collaborate with Purchasing, Warehouse, and other departments to research and resolve invoice, receiving, and purchasing discrepancies.
• Verify transactions are properly coded, approved, and processed in accordance with company policies and procedures.
• Enter invoices for payment and process weekly check runs
• Prepare vendor checks for mailing and file paid invoices as needed
• Identify and document transactions subject to use tax for reporting purposes.
• Maintain accurate and complete vendor files, including W-9s, 1099 information, and other required documentation.
• Set up new vendors and ensure all necessary vendor documentation is received and current
• Communicate with vendors as needed, and work with vendors to resolve discrepancies in a timely manner
• Process and reconcile employee expense reports and corporate credit card transactions.
• Perform monthly vendor account reconciliations and investigate and resolve discrepancies.

Accounts Receivable

• Establish new customer accounts and ensure required customer information and documentation is complete and current.
• Obtain, maintain, and monitor customer resale certificates and related documentation.
• Prepare and process project-related accounts receivable invoices in accordance with contractual and customer requirements.
• Track and manage progress payment invoices related to project accounts receivable.
• Submit and track invoices from the various government invoicing websites.
• Provide back-up support for the preparation and processing of daily parts sales invoices related to sale of inventory.
• Maintain accurate accounts receivable records and provide timely updates regarding outstanding customer balances.
• Update cash flow forecasts and tracking schedules with new accounts receivable invoices as necessary
• Support the Customer Service Group by tracking and managing unfulfilled Parts Orders

General Accounting Duties

• Record, maintain, and analyze financial information using the company's ERP and accounting systems.
• Prepare general ledger journal entries and perform account reconciliations.
• Review accounting transactions for accuracy, including account coding, mathematical accuracy, supporting documentation, and proper approvals.
• Comply with federal, state, and company policies, procedures, and regulations
• Assist with internal and external audits by preparing supporting documentation and responding to auditor inquiries.
• Provide cross-functional support to other members of the Finance Department as needed.
• Assist the accounting team with the month-end closing process

Other Duties (as needed)

• Greets visitors and applicants at front window (as needed)
• Provides general office administrative support including answering phones, taking messages, and ordering supplies, as needed
• Perform other accounting, administrative, and special project duties as assigned.

Skills & Attributes:

• Strong organizational and time-management skills.
• Ability to work independently while contributing positively to a collaborative team environment.
• Excellent interpersonal and written and verbal communication skills.
• Ability to prioritize multiple tasks and manage competing deadlines effectively.
• Analytical and problem-solving skills
• Proficient using a 10 Key
• Ability and willingness to work overtime as needed

Experience and Education:

• Associates or bachelor's degree in accounting or 5+ years performing accounts payable and/or accounts receivable is required (manufacturing experience desirable)
• Ability to self-manage and self-motivate
• Knowledge of GAAP
• Experience working in a fast-paced environment
• Proven ability to be both fast and accurate
• Experience using ERP accounting software
• Experience using Microsoft Word, Adobe, email, and the internet
• High-level of proficiency using Excel is required

Physical Requirements:

• Position requires use of computer, telephones, and other office equipment, reading, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability and visual acuity. Position also requires ability to work in and around boats from the beginning of production through on the sea trails. This includes mobility to work in and around incomplete aluminum hull structures.
• Ability to sit and/or stand for long periods of time (up to 10 hours)
• This position is not remote and must be performed in person.

SAFE Boats International, LLC is and Equal Opportunity and Affirmative Action Employer, a Member of Drug Free Business, and an E-Verify participant.

All new hires are subject to pre-employment drug screenings, background checks, and E-Verify,

according to federal law. Applicants must be eligible to work in the United States and be ITAR compliant. Applicants must be 18 years of age or over.

SAFE Boats International, LLC is and Equal Opportunity and Affirmative Action Employer, a Member of Drug Free Business and an E-Verify participant. SAFE Boats International, LLC abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. xhyhwjd SAFE Boats takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.