Receptionist

Receptionist

We are seeking a polished and dependable Receptionist / Administrative Assistant to join a well-established law firm in Hackensack, NJ. This role is ideal for someone who thrives in a fast-paced, professional office environment and enjoys being the first point of contact for clients while supporting daily administrative operations.

Responsibilities:

• Greet clients, visitors, and staff in a professional and courteous manner
• Answer and direct incoming calls on a multi-line phone system
• Process incoming and outgoing mail, FedEx shipments, and courier deliveries
• Prepare shipping labels, scan, distribute mail, and handle end-of-day mail processing
• Maintain office and kitchen supplies; conduct monthly inventory and submit restocking requests
• Schedule client meetings, appointments, conference rooms, and courier services
• Perform copying, scanning, and faxing; ensure office equipment is stocked and functioning properly
• Maintain organization of reception area, kitchen, and common spaces
• Track visitors and package logs
• Assist with conference room setup/breakdown for meetings, depositions, and events
• Support attorneys, paralegals, and administrative staff with general administrative tasks
• Assist in coordinating office lunches and events
• Perform additional administrative and clerical duties as needed

Qualifications:

• Prior law firm experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills
• Excellent communication skills and willingness to learn
• High attention to detail and accuracy
• Ability to multitask and manage multiple priorities
• Team-oriented with the ability to work independently
• Professional demeanor with a strong sense of confidentiality

Benefit offerings for full-time employment include 10 paid holidays, and 10 PTO days, prorated based on hire date within the calendar year. Also included: Medical, dental, vision, term life and AD&D insurance, long-term disability, employee assistance program, onsite gym, and a 401k plan.

Equal Opportunity Employer/Veterans/Disabled