Front Desk Scheduler | HR

Job Description

Job Description

This is a highly coordination-focused role that will play an important part in both the candidate and guest experience. The Receptionist Scheduler will manage interview scheduling and recruiting logistics, welcome candidates and visitors to the office, maintain the reception area, and provide day-to-day administrative support to the recruiting team.

The ideal candidate is polished, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. This individual should enjoy interacting with people, take pride in creating a welcoming and professional experience, and be able to keep complex schedules and logistics organized.

Interview Scheduling Coordination

• Coordinate and schedule interviews across multiple teams, calendars, offices, and time zones.
• Coordinate onsite interview days from beginning to end, including conference room reservations, candidate arrival details, interviewer schedules, and other logistics.
• Greet candidates upon arrival and ensure they have a welcoming, professional experience
• Monitor onsite interview schedules in real time and provide interviewers with time checks to keep interviews running on schedule.
• Assist with posting and maintaining open roles within the Applicant Tracking System.
• Support candidate communications and other recruiting-related administrative tasks.
• Assist the Human Capital team with background checks, documentation collection, and other pre-employment and onboarding coordination as needed.
• Support recruiting reporting, tracking, and general process administration.
• Sit at reception and serve as the first point of contact for all candidates, guests, vendors, and other visitors.
• Own guest registration and arrival communications, ensuring a seamless and professional visitor experience.
• Provide additional administrative support to the Human Capital team as needed.
• Provide coverage for admin and recruiting team on an as needed basis.

Qualifications

• Bachelor’s degree.
• 0–2 years of experience in professional services
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to coordinate multiple calendars, interviews, and competing priorities simultaneously.
• Excellent written and verbal communication skills.
• Professional, polished, and comfortable interacting with candidates, visitors, vendors, and employees at all levels of the firm.
• Highly reliable, punctual, and accountable.
• Proactive, resourceful, and solutions-oriented.
• Comfortable learning and working within applicant tracking systems, calendar platforms, and other workplace technology.
• Strong judgment and discretion when handling confidential candidate and employee information.
• Team-oriented with a willingness to jump in and assist wherever needed.

\nCompany Description

Investment banking boutique

Company Description

Investment banking boutique