Administrative Specialist

Salary: $25.44 - $48.52 Hourly
Location : Woodbridge, VA
Job Type: Full-Time (FT)
Job Number: 202610625
Department: FIRE & RESCUE
Division: COMMUNITY SAFETY DIVISION
Opening Date: 06/24/2026
Closing Date: 7/8/2026 11:59 PM Eastern
GRADE: B23
Hiring Salary: $31.22 - 36.98 Hourly


Introduction
Are you interested in a career that supports life safety while providing exceptional service to the community? Do you thrive in a fast-paced environment where every day brings new challenges and opportunities to assist customers, residents, and stakeholders? The Prince William County Fire Marshal's Office is seeking an Administrative Specialist to join a team of uniformed and professional staff, including engineers, inspectors, code enforcement officers, and law enforcement personnel.

Our team is committed to fire prevention, risk reduction, code enforcement, and providing excellent customer service to the community. We seek a self-starter with strong communication and customer service skills who thrives in a collaborative environment. If this describes you, we encourage you to apply.
About This Role:

The successful candidate will provide administrative, technical, and customer service support to the Fire Marshal's Office. Responsibilities include assisting walk-in customers, answering phones, monitoring shared email inboxes, responding to inquiries, and coordinating inspections. Familiarity with construction, permitting, plan review, and inspections is preferred. Strong data entry, research, and attention-to-detail skills are essential for success in this role.
Minimum Requirements:

High School Diploma or G.E.D. and 2 years of clerical, data entry, or records experience.
Preferences:

• Public safety, local government, and/or high-level executive administrative support experience preferred
• Excellent oral and written communication skills
• Excellent time management and organizational skills
• Attention to detail
• Permitting database experience (EnerGov or other)
• EDMS or other electronic filing system experience
• Construction, plan review, code compliance, and inspection experience
• Cash handling experience
• Knowledge of FOIA/HIPAA requirements/redaction guidelines
• Proficiency with Office 365, Adobe Pro, SharePoint
• Ability to multitask and use multiple programs simultaneously

Special Requirements:

Background checks, which may include but are not limited to: Criminal History Check, Credit History Check, Education Verification Check, License Verification Check, and/or fingerprinting, may be required.
Fire & Rescue Requirement: Effective October 2012, mandated by the Virginia State Board of Health 12VAC5-31-540, VA EMS Regulations require a criminal background check conducted by the Central Crime Records Exchange and the National Crime Information Center via Virginia State Police; and a driving record transcript from your residential state Department of Motor Vehicles.
Work Schedule:

37.5 hour week

Monday - Friday 8:00 am to 4:30 pm

Work location: 5 County Complex Ct., Suite 160, Woodbridge, VA 22192
Starting Salary Range :
31.22 - 36.98 Hourly
We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full-time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!
Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.
01


By submitting this application, I understand the following: 1). Only the information provided on my application is used to determine my qualifications; 2). My resume will not substitute for the education, work experience, and required fields on the County application; 3). Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4). If selected, my employment dates will be verified back three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02


This position requires a minimum of a High School Education or G.E.D. Please select the option that reflects your highest level of education.

• Bachelor's degree or higher in Business Administration or related field
• Bachelor's degree or higher in unrelated field
• Associate degree in Business or Office Administration or related field
• HS/G.E.D.
• None of the above

03


This position requires 2 years of clerical, data entry, or records experience. Please select the option that reflects your experience.

• 3 or more years
• 1-2 years
• Less than 1 year
• No experience

04


Please indicate if you have experience in any of the following environments. Select all that apply.

• Local Government
• Fire and Rescue
• Law Enforcement
• Public Safety
• High-level executive administrative support (Director, Division Chief, CEO/COO, etc.)
• Federal government
• None of the above

05


Please select the options that reflect your customer service experience. Select all that apply:

• Daily contact with the public
• Working with customers over the phone
• Resolving customer complaints
• Providing written response to customer inquiries
• None of the above

06


Please quantify your experience in processing FOIA/HIPAA information requests.

• 3 or more years
• 2 years
• 1 year
• Less than 1 year
• No experience

07


Please quantify your cash handling experience.

• 3 or more years
• 2 years
• 1 year
• Less than 1 year
• None of the above

08


Please quantify your experience in construction, permitting, plan review or inspections.

• 3 or more years
• 2 or more years
• 1 year
• Less than 1 year
• None of the above

09


Please quantify your experience entering and manipulating data within a permitting database (EnerGov or other).

• 3 or more years
• 2 years
• 1 year
• Less than 1 year
• None of the above

10


Please indicate which applications you use regularly. Select all that apply:

• Word
• Excel
• Outlook
• Power Point
• Adobe Pro
• SharePoint
• EDMS or other electronic filing system
• None of the above

11


Which of the following best describes your approach to staying organized?

• I keep everything in my head and handle things as they come.
• I use a to-do list occasionally, but don't rely on it.
• I regularly use calendars, task lists, or digital tools to manage my work .
• I prefer not to structure my day and take things as they happen.

12


Which of the following best describes your attention to detail when completing tasks?

• I focus on finishing tasks quickly and may overlook small details
• I usually catch important details but occasionally miss minor errors.
• I carefully review my work to ensure accuracy and completeness before submitting it.
• I rarely double check my work and rely on others to identify mistakes.

13


Which of the following best describes your ability to manage multiple tasks and use several programs at the same time?

• I prefer to focus on one task at a time and find it difficult to switch between programs .
• I can manage multiple tasks when needed but may require extra time to stay organized.
• I am comfortable handling multiple tasks simultaneously and can efficiently navigate between different programs while maintaining accuracy.
• I avoid multitasking whenever possible and prefer others to coordinate competing priorities.

Required Question