Medical Records Coordinator

Be A Part Of The Ackerman Advantage!Ackerman Cancer Center, a leader in cancer treatment and the world's first physician-owned proton therapy center, is seeking a dedicated and detail-oriented Medical Records Coordinator to join our team. We are committed to delivering innovative, patient-centered care while fostering a supportive workplace that promotes a positive work-life balance for our team members. We offer a comprehensive benefits package including medical, dental, and vision coverage, voluntary benefits, a 401(k) retirement plan, tuition reimbursement, and generous paid time off (PTO).Position OverviewThe Medical Records Coordinator ensures accurate, timely, and compliant management of patient medical records and supporting documentation, including obtaining PCP authorizations as needed. This role works closely with clinical and administrative teams to maintain record integrity, support patient care, and ensure adherence to all regulatory requirements.Key ResponsibilitiesCollect, review, and maintain patient medical records, ensuring accuracy and completeness.Obtain PCP authorizations and coordinate supporting documentation to support timely patient care and accurate recordkeeping.Perform quality checks and audits on records to maintain compliance with internal policies and regulatory standards.Process requests for release of medical records in compliance with HIPAA and maintain detailed release logs.Track and update electronic medical records (EMR) to ensure current and accurate documentation.File, retain, and archive records in accordance with company policies and regulatory requirements.Generate reports to support records management and compliance tracking.Identify opportunities to improve documentation processes and workflow efficiency.Support clinic staff with medical records management and related administrative tasks.RequirementsAssociate's or Bachelor's Degree1+ years of experience managing medical records and PCP authorizationsStrong attention to detail and organizational skillsExcellent communication skillsProfessional, friendly, and confident interpersonal skillsProficiency in Microsoft Office (Excel, Outlook, Word) and standard office equipmentPreferredPrior experience in a medical office settingExperience working with Electronic Medical Records (EMRs)Experience obtaining PCP authorizations and managing medical recordsFamiliarity with HIPAA compliance and records management best practicesHours: Monday – Friday, 8:00 AM – 4:30 PM