Medical Administrative Assistant

Job Description

Job Description

VeraSage Health

Full-Time | Monday–Friday+ rotating Saturdays

About VeraSage Health

VeraSage Health is a growing family medicine practice dedicated to providing exceptional patient care while creating an efficient, team-oriented work environment. We are seeking an organized, proactive Administrative Assistant who can help keep our operations running smoothly while supporting leadership and the clinical team. If you enjoy problem-solving, staying organized, and working in a fast-paced healthcare environment, we’d love to meet you.

Position Summary

The Administrative Assistant provides administrative and operational support to clinic leadership. This position plays a key role in coordinating projects, maintaining office organization, assisting with HR functions, and helping improve daily clinic operations.

Responsibilities

• Provide administrative support to clinic leadership
• Manage calendars, meetings, and appointments
• Prepare reports, spreadsheets, letters, and other documents
• Maintain office supplies and coordinate vendor communications
• Organize and maintain electronic and paper filing systems
• Assist with scheduling staff meetings and preparing meeting agendas
• Track projects and follow up on assigned action items
• Support clinic marketing initiatives and social media coordination
• Assist with policy and procedure documentation
• Help coordinate employee training and compliance requirements
• Answer phones and assist patients or visitors when needed
• Perform additional administrative duties as assigned

Qualifications Required

• Minimum 2 years of administrative experience
• Excellent organizational and multitasking skills
• Strong written and verbal communication
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to prioritize multiple projects in a fast-paced environment
• Professional demeanor with exceptional customer service skills
• High attention to detail
• Ability to maintain confidentiality

Preferred

• Healthcare or medical office experience
• Experience with EMR systems (CureMD preferred)
• Experience with Medical office management
• Bilingual (English/Spanish)

We’re Looking For Someone Who Is:

• Highly organized
• Dependable and punctual
• Self-motivated
• Solution-oriented
• Professional
• Adaptable to change
• Positive and team-focused
• Comfortable working independently

Benefits

• Competitive pay
• Paid Time Off
• Paid Holidays
• Growth opportunities
• Supportive leadership
• Positive team environment