Accounts Payable Specialist

Job Description

Job Description

Are you an experienced payroll and accounting professional looking for an opportunity to put your skills to work in a key role?

Qualified Staffing is seeking an Accounts Payable Specialist for our client in Macon Goergia, Ga

Available Positions: 1

Location: On-site Macon, Georgia

Pay: $23-25/hr depending on experience

Duties and Responsibilities:

Payroll

• Process biweekly payroll for approximately 90 employees through PayDay.
• Verify regular hours, overtime, PTO, bonuses, deductions, and other payroll adjustments.
• Enter and maintain employee payroll information and changes.
• Process new hire and termination payroll information.
• Maintain payroll deductions for benefits, retirement contributions, HSA/FSA, and other applicable deductions.
• Research and resolve payroll discrepancies and employee questions.
• Maintain accurate and confidential payroll records.
• Coordinate with benefits providers and other vendors as needed to ensure payroll deductions and employee elections are accurate.

Accounts Payable 

• Process accounts payable through Deltek Vantagepoint.
• Review invoices for accuracy, appropriate approvals, and the supporting documentation.
• Enter invoices and prepare payments in accordance with company procedures.
• Reconcile credit card statements and research discrepancies.
• Maintain accurate vendor records and documentation.
• Assist with employee expense reimbursements and other accounts payable-related transactions.
• Communicate with vendors regarding invoices, payments, and account questions.

Timekeeping & Administrative Support 

• Monitor weekly timesheet submission and approval process through Deltek Vantagepoint.
• Review and post employee timesheets on a weekly basis through Deltek Vantagepoint.
• Assist employees and managers with timekeeping questions and corrections.
• Maintain accurate employee and payroll-related records.
• Assist with accounting or administrative projects as needed.
• Maintain confidentiality of employees, payroll, and company information.

Qualifications 

• Bachelor’s degree in business administration, office management, or related field.  
• 3+ years’ experience in payroll, accounts payable, accounting support, or a related field. 
• Experience processing payroll for multiple employees, preferable in a biweekly environment. 
• Experience with payroll and accounting software required; experience with PayDay and/or Deltek Vantagepoint is a plus. 
• Valid Driver’s License and acceptable driving history (criteria available upon request). 

Knowledge, Skills & Abilities

• Strong attention to detail with the ability to manage multiple deadlines and priorities. 
• Ability to handle confidential and sensitive information appropriately. 
• Excellent organizational, time management, and follow-through skills. 
• Ability to meet recurring deadlines with minimal supervision. 
• Self-motivated, dependable and able to work both independently and as part of a team. 
• Strong written, verbal, and interpersonal communication skills. 
• Proficient with Microsoft 365 applications, including Word, Excel, Outlook, and Teams.

Why work for Qualified Staffing?

• We offer benefits package to our employees. This includes healthcare, vacation, holiday pay and 401K! 
• Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once. 
• No fee to applicants!

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