Facilities Coordinator

Facilities CoordinatorBrentwood, Tennessee, United StatesAbout The RoleThe Facilities Coordinator supports both new center development and ongoing facility operations across IVX Health's national footprint. This role is responsible for coordinating utilities, signage, procurement, vendor activities, and operational readiness for new center openings, while also managing maintenance, inspections, and repairs for existing locations. The Facilities Coordinator works closely with internal teams and external partners to ensure facilities are safe, compliant, consistent, and ready to support patients and staff. This position requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously across markets.ResponsibilitiesNew Center Development & OpeningsCoordinate utility setup and reporting following new lease executionLead planning and execution of clinic signage, including exterior, interior, parking, and directional signageCoordinate design schematics, proposals, and vendor activities for new center launchesSupport procurement and vendor relationships for furniture, artwork, equipment, inventory, and suppliesOversee delivery, staging, and setup of vendor-provided equipment and inventoryPartner with local market teams to support timely and successful center openingsSupport punch list resolution and ensure consistency and quality across openingsAnalyze and recommend alternative delivery strategies to improve cost, schedule, and coordinationFacilities Management & OperationsCoordinate repair and maintenance work with technicians, vendors, contractors, and field teamsTrack and report facility work orders to ensure timely completion within budget and quality expectationsSupport operational and capital budget planning for existing centersCoordinate HVAC repairs and replacements, including cost tracking and preventative maintenance supportPartner with Facilities and Construction teams on cosmetic refreshes, remodels, rebrands, and updatesConduct facility inspections, including fire safety and health department complianceMaintain AEDs and support post-opening quality control processesOrganize and report on facility-related surveys to support operational and clinical workflow improvementsCommunication & CoordinationCollaborate with Facilities, Construction, Field Operations, and external vendors to ensure smooth project executionSupport vendor onboarding, setup, procurement, and relationship managementCoordinate municipal paperwork with project managers, contractors, and internal resourcesAssist with FF&E design standards and proposalsCommunicate facility needs and project updates to field leaders and executive stakeholdersCoordinate moves, expansions, and facility changes as neededJob QualificationsEducation and ExperienceBachelor's degree in Construction, Facilities Management, Real Estate, Project Coordination, or a related field, or equivalent relevant experienceMinimum of 2 years of experience in facilities coordination, project coordination, or a similar operations support roleCore CompetenciesStrong project coordination and communication skillsExperience managing facility work orders, repairs, and maintenance activitiesAbility to build and maintain relationships with vendors, contractors, and service providersKnowledge of health, safety, and regulatory requirements for facility operationsStrong problem-solving skills and attention to detailAbility to manage multiple priorities, timelines, and budgetsProficiency in Microsoft Office, Outlook, Excel, Adobe, and similar toolsAbility to collaborate effectively across all levels of the organizationAbout IVX HealthIVX Health is a national provider of infusion and injection therapy for individuals managing chronic conditions like Rheumatoid Arthritis, Crohn's Disease, and Multiple Sclerosis. We're transforming the way care is delivered with a focus on patient comfort and convenience. Our commitment to exceptional care extends to our employees as well—we empower our team to thrive while living our core values: Be Kind, Do What's Right, Never Settle, Make It Happen, and Enjoy the Ride.Our Mission: To improve the lives of those we care for by redefining the care experienceOur Vision: To be the nation's preferred destination for pharmaceutical care of complex chronic conditionsOur Commitment: To deliver an unmatched care experience with a foundation in world class service and clinical excellenceBenefits We OfferComprehensive Healthcare – Medical, dental, and vision coverage, including prescription drug plans and telemedicine services.Flexible Savings Options – Choose from Health Savings Accounts (HSA) and Health Reimbursement Arrangements (HRA) to manage healthcare costs.Supplemental Protection – Accident, critical illness, and hospital indemnity plans to provide additional financial security.Dependent Care FSA – Pre-tax savings for eligible childcare and dependent care expenses.401(k) Retirement Plan – Secure your future with a competitive company match.Disability Coverage – Voluntary short-term and long-term disability plans to protect your income.Fertility and Family Support – Resources and benefits designed to support fertility care and family planning.Life and AD&D Insurance – Financial protection for you and your loved ones.Counseling and Wellness Support – Free resources to support emotional, physical, and financial well-being.Education Assistance – Tuition reimbursement and certification support to help you grow in your career.Continuing Education – Access to a CEU library for ongoing professional development.Charitable Giving and Volunteer Program – Matched donations and paid volunteer time off to support causes you care about.Employee Referral Bonus – Earn rewards for helping us find top talent.Note: Benefits may vary by employment type. Contact HR for details on eligibility and coverage.EEO StatementIVX Health is proud to be an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. IVX Health wants to have the best available people in every job, and we make employment decisions on the basis of business needs, job requirements, individual qualifications, and merit. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status, or any other legally protected category in accordance with applicable federal, state, or local laws. IVX Health prohibits discrimination, harassment, or retaliation of any kind based on any of these characteristics. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship and all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment. Privacy Policy