Before and/or After School Program Management Director

Job Description

Job Description

Title: Before and/or After School Program Management Director - Citrus School Age Programs
Reports to: Executive Director or Operations Director of School Age Programs
FLSA: Exempt
Leader Level: Team Leader
Salary Range: $44,500 annually
Supervises: Youth Development Director and Volunteers

Position Summary

This position is responsible for supporting the general administration of School Age Programs for before and after school care at selected school sites. This position leads the training and orientation of all School Age Program Staff in the Region by serving at training sites. Responsibilities also include the day-to-day general administration of a program including the safety of all children, staff supervision, budgeting, expense control. income generation, program development and quality control, community relations, collaborations, long-range planning and facility maintenance. The Youth Development Program Management Director also provides direction and leadership for the achievement of Association goals in accordance with the policies, procedures and standards established by the Board.

Core and Strategic Functions

High Quality Programs, Services and Facilities

• • Direct and administer total operation of the School Age Program sites assigned including the interpretation and execution of established policies, the development of procedures and methods, staffing, evaluation of the effectiveness of the programs and operation
  • Assure that a wide variety of programs and activities are provided that maximize the site, support the cause and enhance program participants.
  • Create a nurturing and safe environment by reporting suspicious activity that may lead to child abuse or may violate the code of conduct. Ensure the safety and maintenance of high quality facilities, grounds, and equipment by keeping supplies organized, maintain and clean facility and care for equipment.
  • Promote and monitor membership and/or program growth, taking a leadership role in membership cultivation and retention
  • Assure facilitated activities are safe, engaging and age appropriate for program participants
  • Responsible for reviewing all records and data on each child, employee and volunteer to maintain accuracy
  • Responsible for effectively handling all emergency incidents and submitting proper documentation that may occur in YMCA programs, using mature, sound judgment
    Staff and Volunteer Management
    
    
  • Recruit, hire, supervise and develop department staff and volunteers through use of Leadership Competency Model resources that create a culture of cause-driven leaders
  • Lead and/or participate in a branch related committee(s)
  • Support Y Community Champions efforts
  • Assist with training all staff to include awareness and understanding of YMCA programs, services, and customer service skills.
    Finance

  • Preparing annual site budget for approval by the Executive Director
  • Recommend adjustments and administer the budget, exercising necessary expense controls and revenue production
  • Providing monthly variance reports to Executive Director
  • Responsible for managing collection of fees weekly and reporting weekly balances to Executive Director
    Community Development
    
    
  • Represent and promote the YMCA in the local community and develop positive working relationships with other organizations, businesses, and governmental entities.
  • Promote and communicate the objectives and programs of the YMCA through public communication media
  • Actively participate in a community committee(s)
    Financial Development
  • Incorporate storytelling in an effort to advance our mission and cause
  • Participate in Annual Campaign efforts
  • Identify and recruit Annual Campaign volunteers
  • Lead and/or participate in branch special events for fund raising or mission advancement
    Operating Values

  • Serve as a member of School Age Program management and support the branch and association objectives of the YMCA
  • Teach, role model and promote SMART behavior
  • Establish positive rapport with children, parents, volunteers and school personnel to include regular meetings with principal's to obtain feedback
    Strategic
  • Support the GPS initiatives by participating on a Commitment Team
  • Advance our work in Youth Development, Healthy Living, Volunteerism and Philanthropy
  • Incorporate Living Our Cause into work products and behavior

(all position functions are essential to the position)

YMCA Competencies Team Leader

Communication - Listens and expresses self effectively and in a manner that reflects a true understanding of the needs of the audience.

Developing Others - Recognizes and acts on the need to continually develop others' capabilities to attain the highest level of performance possible.

Decision Making - Integrates logic, intuition, and sound judgment to analyze information to identify greatest opportunities, make sound decisions, and solve problems.

Finance - Demonstrates and sustains the Y's nonprofit business model.

Quality Results Demonstrates and fosters a strong commitment to achieving goals in a manner that provides quality experiences.

Emotional Maturity Demonstrates effective interpersonal skills.

Position Qualifications

Research shows that some candidates apply only if they meet all of the job criteria. If you have passion and intelligence, even if you are missing some of the below requirements, we encourage you to apply to further discuss your skill set.

High school diploma required. B.S. or B.A. degree preferred in related field. At least two years of childcare and supervisory/leadership experience required. YMCA experience preferred. Must have a FCCPC and Florida Credential or be willing to enroll within 90 days of employment and completed within 1 year of enrollment. CPR/AED and First Aid Certification within 90 days of employment and be at least 21 years of age or older. Must possess skills to operate standard office and computer equipment and have the ability to relate to diverse groups from all social economic segments of community is essential. Must be capable of working under pressure as well as organizing and planning efficiently. Must be mentally alert, able to process and follow directions and remain friendly and professional at all times. Must be able to observe and communicate with children, parents, staff and volunteers. Must meet YMCA of the Suncoast driving criteria. Must be ale to lift and carry up to 50 lbs. in various forms. May be required to sit for extended periods of time while performing job functions and must be able to concentrate for extended periods of time, paying attention to detail.

EOE/DFWP

Please note: This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

To apply for this position, please click on the apply now button.

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