Executive Assistant

Executive AssistantJoin CBX Solutions, the nation's leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you'll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.The Executive Assistant serves as a trusted operational partner to the Chief Executive Officer and the CEO's direct reports. This role is the central coordination point for the Executive Office responsible for ensuring that executive priorities are organized, communicated, and executed with precision and discretion across the organization.This is a role defined by structure, reliability, and professional judgment. You will manage complex scheduling, travel, communications, board administration, and strategic project coordination while functioning as an extension of the CEO's office. Your work protects executive time, maintains organizational efficiency, and creates the conditions for leadership to operate at its highest level.Essential FunctionsExecutive Office ManagementServe as the primary point of contact for the Executive Office, managing the flow of information, requests, and communications with professionalism and appropriate prioritizationAnticipate executive needs, identify potential scheduling conflicts or logistical issues, and resolve them before they surfaceMaintain organized systems for executive correspondence, files, action items, and follow-through across all active prioritiesProtect CEO time by managing access, triaging requests, and ensuring meetings, commitments, and projects align with executive prioritiesCalendar & SchedulingManage complex, multi-layered calendars for the CEO and direct reports, including scheduling coordination across time zones, locations, and organizational levelsCoordinate internal and external meetings, ensuring appropriate preparation materials, agendas, and logistics are in place in advanceProactively identify and resolve scheduling conflicts; communicate schedule changes clearly and promptly to all affected partiesMaintain awareness of shifting priorities and adjust calendar management accordingly with minimal directionTravel ManagementArrange comprehensive travel itineraries for the CEO and executive team, including flights, accommodations, ground transportation, and on-site logisticsAnticipate travel complications and build appropriate contingency into arrangements; communicate itinerary details with sufficient lead time for preparationManage travel expense reporting and reconciliation accurately and on scheduleExecutive CommunicationsDraft, edit, and prepare executive correspondence, presentations, briefings, and internal communications on behalf of the CEO with high accuracy and appropriate toneScreen and prioritize incoming communications; route items appropriately and ensure the CEO is informed of time-sensitive matters without unnecessary interruptionMaintain consistent, professional communication with board members, investors, customers, employees, and external stakeholders on behalf of the Executive OfficeBoard & Meeting AdministrationCoordinate board meeting logistics including scheduling, materials preparation, distribution, venue arrangements, and post-meeting documentationPrepare and distribute meeting agendas, briefing materials, and pre-read documents in advance of executive and board meetings; capture and distribute accurate meeting notes and action itemsTrack action items from leadership and board meetings; follow up with owners to ensure commitments are met on scheduleProject Coordination & Strategic SupportSupport the coordination of strategic initiatives, business transformation projects, M&A integration activities, and other CEO-sponsored priorities by tracking workstreams, managing timelines, and facilitating cross-functional communicationPrepare executive presentations, data summaries, and briefing documents that organize complex information into clear, decision-ready formatsCoordinate special events, leadership meetings, off-sites, and company-wide communications as directedConfidential Matters & Professional JudgmentHandle sensitive and confidential information, including personnel matters, financial data, board communications, and M&A activity, with absolute discretion at all timesExercise sound, independent judgment when managing situations that require navigating competing priorities, sensitive relationships, or time-critical decisions without direct guidanceMaintain strict confidentiality and professional integrity in all interactions, regardless of audience or contextMinimum Qualifications7+ years of experience supporting senior executives, preferably at the C-suite levelExperience supporting a CEO, President, or Executive Leadership Team requiredExperience coordinating board meetings and executive-level communications preferredExperience supporting executives within a private equity-backed, growth-oriented organization strongly preferredExperience supporting business transformation initiatives, mergers and acquisitions, organizational integration efforts, or periods of significant growth strongly preferredKnowledge, Skills, and AbilitiesExceptional organizational and time-management skills.Strong written, verbal, and interpersonal communication skillsAdvanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, Teams, and SharePointDemonstrated proficiency using AI-enabled productivity tools such as Microsoft Copilot, ChatGPT, or similar technologiesAbility to quickly learn and adopt emerging technologiesStrong project management and coordination capabilitiesDemonstrated ability to manage multiple priorities with minimal supervisionAbility to maintain strict confidentiality and exercise sound professional judgmentStrong attention to detail and commitment to accuracyAbility and willingness to work on-site in the Winston-Salem corporate office five (5) days per week.Flexibility to occasionally work outside normal business hoursExperience supporting executives in a multi-location organization with complex operations, including private equity ownership, acquisitions, integration activities, organizational change, and rapid growth initiatives preferredPhysical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee frequently is required to stand; walk; use hand to finger, handle or feel; and reach with hands and arms.Work Environment This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally require business travel.Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Equal Opportunity EmployerCBX Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.We are a VEVRAA Federal Contractor and give priority referral to protected veterans. We are committed to taking affirmative action to employ and advance in employment qualified minorities, women, individuals with disabilities, and protected veterans.