Executive Assistant

Executive AssistantThis is a Subject to the State Personnel Act (SHRA) position. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations will result in your application being rejected for the vacancy, and you will not be considered for the position. The University of North Carolina School of the Arts participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Final candidates are subject to criminal background checks. The University of North Carolina School of the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination, harassment, or retaliation based on race, religion, color, national origin, ethnicity, sex, pregnancy, gender identity or expression, sexual orientation, age, political affiliation, National Guard or veteran status, genetic information, or disability.Applicants needing assistance with the application process are asked to contact: View email address on click.appcast.io InformationClassification Title - Executive AssistantWorking Title - Executive AssistantPosition Type - SHRA Non-ExemptPosition Number - 004310Full/Part Time - Full-timeSchool/Department Information - The University of North Carolina School of the Arts trains talented students from high school to graduate school for professional careers in drama, dance, design and production, film, music, and visual arts. Students are admitted by audition or interview to the schools of: Dance, Design & Production, Drama, Filmmaking, and Music. The Division of Student Affairs serves the physical, social, and emotional needs of a highly diverse student body, ages 13+, in the areas of health, wellness, counseling, transportation, orientation, residence life/housing, activities, and student development.Primary Description of Work - Works closely with the Vice Provost of Student Affairs to provide high-level executive administrative support that enables the Vice Provost to remain organized, prepared, informed, and focused on strategic priorities. Serves as a key point of coordination for the Vice Provost's calendar, correspondence, communications, meetings, projects, and follow-up activities. Independently manages and prioritizes a complex and demanding schedule; coordinates meetings and logistics; drafts, edits, and organizes correspondence, reports, presentations, and other materials; manages and prioritizes communications; and tracks projects, commitments, deadlines, and action items on behalf of the Vice Provost. Anticipates administrative needs, identifies matters requiring follow-up or attention, and ensures information and materials are available to support timely decision-making. Provides administrative support for travel and other executive needs and serves as backup support to the Student Affairs Business Officer for essential fiscal and administrative processes when the Business Officer is unavailable. Provides additional support to various areas within Student Affairs, as needed.Work Schedule and hours - Monday- Friday 8:00am – 5:00pmOccasional evenings and weekendsMinimum Qualifications - Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. If no applicants apply who meet the required competency level and training and experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.Preferred Qualifications - Experience in office management, executive assistant, or business supervision in a constantly changing environment. Demonstrated understanding of administrative principles, ability to prioritize, proficiency with Microsoft Office software programs, familiarity with accounting practices, considerable knowledge of office techniques, ability to practice effective communication, skill in organizing work flow and coordinating activities. Excellent written and oral communication skills are a must. Familiarity with UNCSA policies and procedures and Banner SunGard (student and finance) software a plus.Terms of Employment - S1 12 monthKnowledge, Skills and Abilities - 3 years of administrative experience reflecting progressive increase in responsibilities and skills. Effective organizational, interpersonal, and verbal communication skills. Strong written communication skills. Strong attention to detail with experience in reviewing data and information for completeness and accuracy using standard guidelines. Competency in the use of established filing and data systems, functions, and/or procedures. Proficiency in the use of Microsoft Word, Excel, Powerpoint and common business software applications. Proficiency in the use of Microsoft Outlook to schedule and coordinate meetings. Experience with research and consultation of resources such as policies, manuals or other staff to respond to questions/issues that deviate from standard operating procedures. Ability to coordinate tasks and establish priorities in response to work flow of the office or work unit. Understanding of programs and services to apply this knowledge in problem-solving and responding to most questions and inquiries. Demonstrated professionalism and confidentiality appropriate for an executive-level department.Posting Detail InformationPosting Number - AS616POpen Date - 08/24/2026Close Date - 09/08/2026Open Until Filled - NoSalary Range - $54,000 - $60,978 (GN10)Recruitment Range, if applicable