Construction Project Assistant

Location: San Jose, CA 95134 (In-Office) Job Type: Full-time potential, 5 days/week Compensation: $ TBD /hour (Commensurate with experience) Build Your Career with HArts Design+Build! Are you organized, tech-savvy, and looking for a rewarding, long-term role in the residential design-build industry? HArts Design+Build is a growing, fast-paced firm with a full pipeline of exciting projects—and we’re looking for a detail-oriented Construction Project Assistant to join our team! If you thrive in a dynamic, supportive environment, love adopting modern tools, and want to play a key role in bringing high-end residential projects from concept to completion, we’d love to hear from you. About Us HArts Design+Build is a premier, fast-growing design and remodeling firm in San Jose. Our team is passionate, strategic, and dedicated to transforming spaces with excellence. Because we are growing rapidly, we are looking for a sharp, high-level thinker to join our seasoned team, streamline our office operations, and help build better processes for our expanding business. If you thrive in a bustling, high-energy environment and love the satisfaction of a perfectly organized system, we want to talk to you! Why Join Our Team? Growth Potential: Massive long-term career advancement opportunities as our firm scales. Recognition for Excellence: Bonus opportunities tied directly to your speed of learning, data accuracy, and project achievements. Supportive Culture: Work alongside an amazing, hardworking, and collaborative team. Perks: Mileage/expense reimbursement, plus paid holidays, time off, and benefits following a successful trial period. What You’ll Do As a Construction Project Assistant, you will be the backbone of our operations, keeping both office and field teams running seamlessly from pre-construction through final inspections. Your day-to-day will involve: Document & Project Management : Organize job files, process critical documentation, and keep project schedules tracking smoothly. Financial & Procurement Support : Assist with financial accounting, purchase orders, material procurement, and estimate preparation. Client & Team Communication : Serve as a reliable, professional bridge between clients, subcontractors, and field crews. Field & Office Support : Step in wherever needed—from site visits to final quality checks—to maintain our high standards of work. What We’re Looking For Industry Experience : Prior experience in a construction office or within the design-build industry is preferred. Software & Tech Proficiency : Familiarity with construction project management platforms like CoConstruct, BuilderTrend, or JobTread is ideal. Proficiency using AI tools to optimize workflows is a big plus! Attention to Detail : Impeccable accuracy and follow-through that ensure fast turnarounds and consistently exceed client expectations. Adaptability : Comfortable balancing office administration with field support. What You’ll Do Site Preparation : Help protect client homes by installing floor protection and dust barriers prior to demolition. Active Site Support : Assist with demolition, bagging debris, and loading the company van. Maintenance & Photography : Visit sites 2–3 times per week (30–45 min sessions) to sweep, vacuum, and document progress via photos. Tool Stewardship : Responsible for the cleaning and preventative maintenance of tools (oiling hinges, wiping dust, and organizing parts). Logistics & Errands : Occasional pickups from Home Depot, Lowe’s, or Ace. Requirements Reliability : You are punctual and consistent. Transportation : Ideal to have a truck or van capable of hauling 4×8 panels for occasional errands (gas/mileage reimbursed). Location : Ability to travel to job sites in South Bay, Santa Cruz, and San Mateo. Growth Mindset : We want someone committed to this role for at least a year. In exchange, we provide hands-on training and a clear path to move up into advanced construction or lead roles. Experience : Prior experience with construction materials is a plus, but we are happy to train the right person with a great attitude. Ideal position for retiree who’s experienced in construction products, has truck/ van and wants to earn extra income. #J-18808-Ljbffr