Office Specialist (Houston / Baytown, TX)
Sterling Crane LLC.
- # Office Specialist (Houston / Baytown, TX)Applylocations: Baytown, TX: Houston, TXtime type: Full timeposted on: Posted Yesterdayjob requisition id: JR0000043769Sterling Crane LLCAs a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.Job Description Summary Sterling Crane LLC Founded in 1954, Sterling Crane has been one of North America’s premier leaders in the heavy lift industry offering operated and bare rentals, sales, parts, and unparalleled service to all our customers. We boast one of the largest inventories of modern lifting equipment in North America, in excess of 1000 units. We're winning a better way. At Sterling Crane USA, you truly get the best of both worlds --the dynamic opportunities that come with being part of a growing, U.S. -based company, combined with the strength, stability, and long-term vision of being part of Marmon and Berkshire Hathaway.The Office Specialist provides comprehensive administrative and operational support to ensure the efficient day-to-day functioning of the branch. This role serves as a central resource for reception services, office coordination, company asset administration, employee onboarding support, and cross-functional communication. The Office Specialist supports branch leadership and employees by managing key administrative processes, maintaining accurate records, coordinating resources, and delivering exceptional customer service to internal and external stakeholders.**Essential Duties and Responsibilities****Office Administration & General Support*** Provide administrative support to the Branch Manager and branch leadership team.* Serve as the primary point of contact for general office inquiries and requests.* Maintain organized branch records, files, and documentation in accordance with company standards.* Coordinate meeting logistics, scheduling, and other administrative activities as needed.* Assist with special projects and additional duties to support branch operations.* Serve as the first point of contact for visitors, customers, vendors, and employees entering the branch.* Professionally greet guests, determine the purpose of their visit, and direct them to the appropriate individual or department.* Answer and manage incoming telephone calls, ensuring inquiries are handled promptly and routed appropriately.* Maintain visitor logs and ensure adherence to company security and visitor procedures.* Coordinate conference room scheduling and assist with preparing meeting spaces as needed.* Receive and distribute incoming mail, packages, and deliveries.* Support a professional and welcoming front office environment by maintaining the reception area and common spaces.* Provide backup reception coverage during employee absences, breaks, or periods of increased activity.**Fuel Card Management*** Coordinate the issuance, replacement, and collection of company fuel cards.* Maintain accurate records of assigned fuel cards and employee acknowledgments.* Monitor fuel card inventory and communicate discrepancies or concerns to management.* Partner with Accounting and Operations to support fuel card audits and reporting requirements.**Cell Phone and Tablet Administration*** Manage company-issued cell phones, tablets, and related accessories.* Coordinate device setup, upgrades, replacements, repairs, and returns.* Maintain accurate records of device assignments, serial numbers, and user agreements.* Serve as a liaison with vendors and internal IT resources regarding mobile device needs.**Company Property Management (IT Assets)*** Administer branch tracking and accountability of company-owned technology assets, including laptops, tablets, cell phones, and related equipment.* Ensure proper documentation of asset issuance and return during onboarding and offboarding activities.* Conduct periodic audits of assigned equipment and maintain current inventory records.* Coordinate with Information Technology to support equipment deployments and recoveries.**Multi-Branch Phone Support*** Provide phone coverage and administrative support for the Lake Charles, Beaumont, and Houston branch locations as assigned.* Professionally manage incoming calls, direct inquiries, and relay messages to appropriate personnel.* Support effective communication between branch locations and corporate departments.**Purchase Order Requisitions*** Prepare and submit purchase order requisitions in accordance with company procedures and approval requirements.* Monitor requisition status and follow up on approvals when necessary.* Maintain supporting documentation and records related to purchases and expenditures.**Onboarding Support*** Coordinate administrative aspects of the new hire onboarding process.* Prepare onboarding materials, equipment requests, and required documentation.* Collaborate with Human Resources, hiring managers, and IT to ensure a seamless onboarding experience.* Track completion of onboarding tasks and escalate outstanding items as needed.**Shipping and Receiving*** Coordinate incoming and outgoing shipments for the branch.* Receive, inspect, and distribute deliveries to appropriate recipients.* Prepare shipping documentation and arrange courier or freight services as required.* Maintain records of shipped and received items and address discrepancies when identified.**Maintenance Administration Support*** Receive and coordinate branch maintenance requests.* Track maintenance requests through completion and maintain related records.* Support branch leadership in ensuring a safe, organized, and functional work environment.**Office Supply Management*** Monitor office supply inventory levels and maintain adequate stock.* Research, order, and distribute office supplies while adhering to budget guidelines.* Identify opportunities for cost savings and efficient resource utilization.**Qualifications****Education and Experience*** High school diploma or equivalent required; associate degree in Business Administration or a related field preferred.* Minimum of **2–4 years of administrative, office support, or branch operations experience** required.* Experience supporting multiple departments or locations preferred.* Experience with asset tracking, onboarding coordination, or purchasing processes is beneficial.**Knowledge, Skills, and Abilities*** Strong organizational skills with the ability to manage multiple priorities and deadlines.* Excellent verbal and written communication skills.* Demonstrated attention to detail and commitment to accuracy.* Ability to maintain confidentiality and handle sensitive information appropriately.* Strong customer service orientation and interpersonal skills.* Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.* Ability to work independently while collaborating effectively with cross-functional teams.* Problem-solving skills with the ability to anticipate needs and proactively address issues.**Physical Requirements*** Ability to sit, stand, walk, and use office equipment for extended periods.* Occasional lifting and carrying of office supplies, packages, and equipment up to 25 pounds.* Ability to move throughout the branch and storage areas as necessary to support operational needs.**Working Conditions*** Primarily an office environment with occasional yard visits to support branch activities.* Regular interaction with employees, vendors, customers, and multiple branch locations.* Standard business hours with flexibility to support business needs when necessary.**Success in This Role**A successful Office Specialist demonstrates exceptional organization, responsiveness, and attention to detail while serving as a dependable resource for employees and leadership. This individual proactively supports branch operations, maintains accurate records, ensures accountability of company assets, and contributes to a positive and efficient work environment.**Benefits Package*** Medical, Dental and Vision* 401K with Company match* Company-paid employee and dependent life insurance* Annual reimbursement for safety shoe and prescription safety eyewear* Holiday Pay* Vacation Pay* Marmon Employee Discount ProgramFollowing receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to View email address on click.appcast.io, and please be sure to include the title and the location of the position for which you are applying.
- J-18808-Ljbffr Sterling Crane LLC.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Office Specialist (Houston / Baytown, TX) in Houston, TX vacancy
- General Affair Specialist (A Group RSM) - Houston, TX Purpose of the position This position is responsible for coordinating logistics resources, providing... .... Responsible for the procurement and management of office supplies, labor protection supplies, and low-value consumables...Work at officeWork experience placement
$144.5k - $175.1k
...Senior Therapeutic Area Specialist, Oncology - Houston, TX Working with Us Challenging. Meaningful. Life-changing. Those aren't words that are usually... .../HCPs in private practice, medical groups practices, office staff, and other stakeholders in the patient care continuum...Work at officeFull timePrivate practice$126.4k - $173.8k
...Infection Prevention Specialist, Vascular (Solventum) At Solventum, we enable better, smarter... ...'s License Experience with Microsoft Office applications (i.e. Excel, Power Point,... ...to entry. Work location: Remote in Houston, TX sales territory Travel: Field-based role...Work at officeContract workH1bRemote workRelocation packageFlexible hoursNight shift- ...excellence. Position Summary The Event Project Specialist is the driving force behind the... ...impactful event experiences. Location/Region: Houston, TX (Hybrid) Principal Duties Collaborate... .... Working knowledge of Microsoft Office Suite. Other Requirements Able and willing...Work at office
- ## Director of Operations (Houston/Baytown, TX)Applylocations: Baytown, TX: Houston, TXtime type: Full timeposted on: Posted Todayjob requisition... ...and decision-making capabilities* Proficiency in Microsoft Office and operational reporting systems* Bachelor’s degree...Work at office
- ...Civil is seeking an experienced Senior Project Manager for our Houston, TX Division. The Senior Project Manager will be responsible for... ...sites. Travel amongst assigned jobsites. Business casual office setting. Outdoor work environments with exposure to varying...Work at officeWeekly payContract workFor contractorsFor subcontractorCasual work
Primoris
Houston, TX5 days ago $21 per hour
Overview Business Office Manager - Senior Living Community Location: Houston, TX Schedule: Monday to Friday | 8:30 AM - 5:00 PM Pay Rate: $21/hour Employment Type: Temp-to-Hire What You'll Do Oversee billing, accounts receivable, and collection activities for the facility...Work at officeTemporary workMonday to Friday- Goodpack in Houston, TX, is seeking a Customer Experience Representative to execute daily CX activities, process orders accurately, and... ...a hybrid schedule requiring four days per week in the Houston office; Monday and Friday in-office are mandatory. #J-18808-Ljbffr GoodpackWork at officeFull timeMonday to Friday
- ...Job Title Therapeutic Area Specialist (TAS) Position Summary The TAS is a critical role in our unique customer model to execute... ...physicians/HCPs in private practice, medical groups practices, office staff, and other stakeholders in the patient care continuum as...Work at officePrivate practice
- Job Summary The Production Specialist (MFG Operations Support) provides administrative, training coordination, and operational support within... ...for managing the admin/training support team, maintaining office environment and supply readiness, coordinating meetings and site...Work at officeWork experience placementFlexible hours
- ## Disaster Program Specialist (Victoria, TX)Applylocations: Houston, TXtime type: Full timeposted on: Posted Todayjob requisition id: RC89192# Please use... ...budgets.Intermediate level proficiency with Microsoft Office software, including Word, Excel, PowerPoint, and Outlook...Work at officeTemporary workLocal areaRelocation packageFlexible hoursNight shift
- ...Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Houston, TX to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in CITY, State, and have...Hourly payContract workFreelanceLocal areaRelocationFlexible hoursNight shift
visit.org
Houston, TX5 days ago - Wealth Management Associate - TX, Houston (5168) Join to apply for the Wealth Management Associate - TX, Houston (5168) role at Equitable... ...services tailored to clients' unique situations. Location: In-office presence required. Work-Life Balance: Flexible schedule to...Work at officeWork experience placementLocal areaFlexible hours
- Wealth Management Associate - TX, Houston Equitable Advisors is dedicated to making a positive impact in the lives of its clients. Our network... ...tailored to clients’ unique situations. Location: In‑office presence required. Work‑Life Balance: Flexible schedule to maximize...Work at officePart timeWork experience placementLocal areaFlexible hours
- Obstetrix Maternal Fetal Medicine Specialists of Houston is seeking Maternal Fetal Medicine Specialist... ...of 3 expert physicians in Houston, TX. Our practice is based around The Woman... ...of care, both in hospital settings and office-based practices. The group’s high-quality...Work at officeRelocationRelocation package
- ...Regenerative Surgical Specialist- Houston, TX Location: Houston, TX, US Job Family: Sales Country/Region: United States The Regenerative... ...Work and partner with operating rooms, surgeons, clinics, and offices to sell Kerecis SurgiClose, SurgiBind, and GraftGuide at...Flexible hours
$19 per hour
...Position Summary The Collateral Specialist I is responsible for assisting... ...the Titles department and the Houston Title Inventory and other SFS... ...to detail. Intermediate MS Office skill in Excel, Access, Word,... ...the following cities: Houston, TX. Qualifications Preferred Minimum...Casual workMonday to FridayFlexible hoursShift workWeekend work- ...IMMUNOLOGY THERAPEUTIC SPECIALIST (HS) - HOUSTON N, TX A global biopharmaceutical company on a mission to Solve On, Incyte follows science to find solutions for patients with unmet medical needs. Through the discovery, development, and commercialization of proprietary...
$76k - $199.6k
## Vaccines Specialist, Health and Science Professional - Houston S,TX申请locations: United States - Texas - Remotetime type: 全职posted on: 发布于昨天job requisition id: 4958730**ROLE SUMMARY**Everything we do, every day, is in line with an unwavering commitment to the quality...Permanent employmentFull timeH1bLive inLocal areaRemote workVisa sponsorshipWork visaRelocation package- Housekeeping Specialist - The Rylan Vintage Park - Houston, TX The Housekeeping Specialist works in an assigned area and is responsible for keeping the area clean including but not limited to vacuuming, wet mopping, damp dusting and spot cleaning, and proper disposal of...Immediate start
- HSE Specialist - Primoris Heavy Civil - Houston, TX Job Category : Administrative/Facilities Requisition Number : HSESP021182 Posted : March 18, 2026 Full-Time Locations Showing 1 location Houston, TX, USA Description Join Primoris Heavy Civil and step into a role...Full timeFor contractorsImmediate startShift work
- Business Office Manager (BOM) job at Avir Health Group. Houston, TX. We are seeking an experienced Business Office Manager to join our team! The Business Office Manager performs business office functions to include accounting, payroll, personnel, bookkeeping, secretarial...Work at office
- ...Description As a Cardiovascular Disease Specialist, you will drive meaningful patient... ...This field‑based sales role covers the Houston Medical Center, TX and surrounding areas: Houston,... ...professionals. Regularly engage with physicians’ offices, integrated delivery systems,...For contractorsWork experience placementLocal areaRelocationFlexible hours
- ...and Land Management expertise that ensure outstanding results for our clients. About This Role Sourcing Specialist - Onsite: M-F - 2707 N. Loop West, Houston, TX 77008 EnergyLink, a Quanta company, is seeking a Sourcing Specialist to drive the success of our Transmission...Weekly payContract workLocal area
$79.2k - $124.7k
...As a Cardiovascular Disease Specialist, you will drive meaningful patient... ...sales role responsible for Houston N, TX covering Houston, TX, Spring TX, Conroe TX, Humble, TX, Baytown, TX. Travel percentage... ...settings, such as physicians' offices, integrated delivery systems...Full timeFor contractorsWork experience placementLocal areaRemote workRelocationVisa sponsorshipFlexible hoursShift workNight shift- ...ability to work well in a team-centric environment. This position follows a hybrid work schedule, combining in-office and remote work based in our Houston, TX office. Duties And Responsibilities Prepare case strategies and nonimmigrant and immigrant employment-based...Work at officeRemote workFlexible hours
$2,263 per week
...Registered Nurse (RN) | Interventional Radiology Location: Houston, TX Agency: Atlas MedStaff Pay: $2,263 per week... ...matching after 6 months. Telehealth services for ease of use when an office visit isn’t feasible. Voluntary Term Life and Dependent Life coverage...Work at officeHourly payFull timeContract workShift workAtlas MedStaff
Houston, TX1 day ago$53.6k - $73.7k
...will sell the Carnation Ambulatory Monitor (CAM) Patch to Dr. Offices and Clinics. The ASR will leverage market strength in vital... ...and the outstanding benefits it offers! Home Base: Greater Houston TX area Travel: Up to 20% travel may be required in this position...Work at officeLocal areaRemote workWork from homeWork visaNight shift$2,263 per week
...Registered Nurse (RN) | Interventional Radiology Location: Houston, TX Agency: Atlas MedStaff Pay: $2,263 per week... ...every Atlas traveler is part of our team. You may not be in the office (heck, we’re not either since a lot of our team has been working...Work at officeHourly payFull timeContract workRemote workShift workWeekend workTravelNurseSource
Houston, TX1 day ago- ...our Maternal-Fetal Medicine Clinic (Maternal-Fetal Medicine Specialists of Houston, part of Pediatrix Medical Group), performing high-risk MFM... ...across the continuum of care, both in hospital settings and office-based practices. The group's high-quality, evidence-based care...Work at officeMonday to Friday
Pediatrix Medical Group
Houston, TX11 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Specialist (Houston / Baytown, TX). Be the first to apply!
Related searches
- order management specialist Houston, TX
- measurement specialist Houston, TX
- senior systems specialist Houston, TX
- facility management specialist Houston, TX
- human factors specialist Houston, TX
- leasing specialist Houston, TX
- order specialist Houston, TX
- funding specialist Houston, TX
- assessment specialist Houston, TX
- systems integration specialist Houston, TX