Global Procurement Specialist

Job Description At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors. The Procurement Specialist is responsible for acquiring goods and services for the firm in a cost effective and efficient manner. This role is crucial to ensuring that the firm has the necessary resources to operate effectively whilst maintaining budgetary constraints. The role scope encompasses a wide range of activities, including onboarding new suppliers, negotiating contracts, managing supplier relationships and ensuring compliance with procurement policies and procedures. The ideal candidate will have a strong background in procurement, negotiation skills, and a proven ability to drive efficiency and cost savings. This position reports to the Manager, Procurement. This position is ideally located in Houston, Texas. The role will require presence in office from time to time pursuant to the firm’s hybrid work policy. Responsibilities Sourcing and Supplier Selection Conducting market research and identifying potential suppliers by evaluating their capabilities. Issuing Request for Information (RFI) to research a supplier’s business, offerings and solutions. Issuing Request for Proposal (RFP) to evaluate responses to structured and formally documented project requirements, potentially leading to vendor selection. Issuing Request for Quote (RFQ) to compare pricing and product specifications. Contract Negotiations Secure favorable terms and conditions, including pricing and payment terms. Negotiate strong commercials, with cost savings and cost avoidance where possible. Negotiate strong contractual terms and conditions that fit within stakeholder requirements and comply with relevant laws and regulations, by collaborating with General Counsel, Data Protection Officer and Information Security team. Manage contracts and vendors through lifecycle. Liaise with stakeholders at all levels to ensure best outcome is achieved on all contracts. Vendor and Contract Management Maintain vendor contact details and related documentation. Work with other Procurement colleagues to keep contract database updated. Act as an advisor for stakeholders to ensure they understand what their contract does and doesn’t include. Help train and mentor technical staff to improve commercial understanding. Run financial credentials checks. Improve and implement procurement processes. Work on strategic contract management. Managing Supplier Relationships Build and maintain strong relationships with vendors to ensure supply chain reliability. Communicate with suppliers to address issues, monitor performance and explore opportunities for collaboration and improvement. Maintain existing key vendor relationships and onboard new suppliers as required. Run periodic contract governance meetings as required. Compliance and Risk Management Ensure all procurement activities comply with internal policies, procedures, and external regulations, including adherence to ethical standards. Manage risks associated with supplier performance and ensure contracts are legally sound. Order Management Liaise with vendors for quotations and ensure competitive pricing. Ensure procurement processes, deadlines and approvals are followed. Create Purchase Orders detailing items, quantities and pricing required. Issue Purchase Orders to suppliers and confirm receipt. Track orders to monitor status and address delays or discrepancies. Cost Analysis and Budget Control Analyze costs associated with purchases to ensure operation within budget while maximizing value. Reduce costs where possible and track savings and cost avoidance. Coordinate with Finance teams to ensure contract costs are correct and in line with industry standards. Work on strategic cost savings. Data Analysis and Reporting Analyze data to identify trends and make informed decisions. Track spending, savings, evaluate supplier performance and generate management reports. Special Projects – Assist Procurement Management with implementation of a new procurement tool and co‑ordination of special projects such as global website refresh and laptop upgrades. General Administration Tasks – Deal with queries, assist manager and perform other administrative duties as required. Qualifications Bachelor’s degree in Business Administration, Supply Chain Management, or a related field. Minimum 3 to 5 years of experience in procurement, supply chain management or vendor management, preferably within a legal or professional services environment. Ability to build strong trusting relationships with business partners and suppliers. Demonstrated experience in problem solving, consensus building and negotiation. Excellent analytical and problem‑solving abilities, with a focus on data‑driven decision making. Familiarity with procurement software and systems, such as e‑procurement platforms or contract management tools. Knowledge of contract law and IT Service Delivery Management (ITIL) preferred. Proficiency in Microsoft Office, particularly data manipulation in Excel and presentation building in PowerPoint. Strong communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization. Benefits Full‑time employees are eligible for comprehensive medical plans, dental, vision, life and disability insurance. Pre‑tax benefits such as health savings accounts and flexible spending accounts are available. The firm offers a 401(k) savings plan and profit‑sharing plans if eligible. Fertility benefits are available to support fertility and family‑forming journeys. Competitive paid time off includes at least 20 days based on role and tenure. A generous paid parental leave benefit allows a minimum of 14 weeks of paid leave for parents to bond with a newborn or adopted child. Employees are entitled to 11 firm holidays. Equal Employment Opportunity NortonRoseFulbrightUSLLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The firm provides reasonable accommodation to applicants with disabilities. All self‑identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Self‑identifying applicants may contact View email address on click.appcast.io for a determination on a reasonable accommodation request. #J-18808-Ljbffr NRF United Kingdom