Property Administrator

Job Description

Job Description

Why You Want To Work Here:

This is a great opportunity for a candidate with previous property management experience looking for a new challenge and a foot in the door with a large property management company! You will work across all departments and build a strong foundation for day-to-day operations.

Responsibilities of Property Administrator:

• Interact with tenants and other departments to determine and resolve any tenant needs.
• Prepare and distribute Lease Administration Forms for Lease Commencements, Lease Expirations, and Move-in/Move-out Forms.
• Coordinate services to the building and ensure quality of services.
• Maintain tenant and vendor files, including local hard copy files and digital filing on SharePoint and/or other networked folders.
• Answer telephone and screen calls for appropriate personnel.
• Greet guests and notify personnel of incoming visitors.
• Accept deliveries and packages.
• Maintain conference room and order office supplies.
• Assist with special events coordination, including broker events, tenant events, and company events.
• Receive work order requests by phone or in person and enter them into the web-based work order system.
• Monitor work orders for completion.
• Maintain records for Purchase Orders, Service Contracts, and Certificates of Insurance.
• Visit tenant contacts at their location for the purposes of customer service.
• Assist with Financial Reporting and Budgeting with the Property Manager and Accounting Department.
• Responsible for timely coding and processing of invoices utilizing the Accounts Payable Workflow System.
• Assist with Aging Reports and Accounts Receivable collection efforts on a monthly basis.

Qualifications of Property Administrator:

• One to two years of administrative and/or property management-related experience.
• Completed Bachelor’s degree strongly preferred.
• Must have a valid driver’s license with proof of insurance if driving is required for the position.
• Proficient in Microsoft Office, including Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Experience with Yardi, Procure to Pay, and SharePoint is preferred but not required.