Property Administrator

Get AI-powered advice on this job and more exclusive features. Chesapeake Search Partners provided pay range This range is provided by Chesapeake Search Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $50,000.00/yr - $60,000.00/yr CSP is partnering with a well established commercial real estate firm in their search for a highly organized and attentive Property Administrator to assist with compliance, tracking, and management of commercial properties in Maryland. As a Property Administrator this role is integral to the team for input and tracking of important lease and ledger information to ensure the smooth functioning of the portfolio while also establishing a positive relationship with managers and tenants. Responsibilities: Provide direct administrative support to Property Manager & Asset Manager Assist with data input for common area maintenance and real estate tax reconciliation Run and distribute reports Assist in monthly financial reporting process Abstract and data entry for all lease related information into management software Track and maintain all lease expirations, rent rolls, tenancy schedules and communicate this information to various team members Responsible for review and processing of monthly commercial billings as well as any adjustments per the lease Invoice charge backs to tenants for utilities, HVAC contracts, and any other charges as indicated per the lease Review of tenant ledgers and assist with researching and account reconciliations as needed Assist in annual budget preparation Communicate with team members and tenants regarding various lease related aspects such as commencement letters, contacts, lease violations and other such communication Track and monitor important lease dates which include but are not limited to building plans submission date, building permit date, move in date, fixturing period date, opening date, term and rent commencement date. Provide an overview of important dates for every lease to managers. Collect and monitor Tenant compliance items required per the leases which include but are not limited to HVAC PM Service contracts, kitchen hood inspections, grease trap inspections, fire life safety inspections, gross sales, certificates of occupancy, move in/move out forms, tenant contact lists Draft contracts as requested by managers within 24-48 hours of the request Prepare tenant memos and correspondence as directed by managers Maintain the integrity of the lease data files and ensure all documents for the property are filed no less than weekly. This includes but is not limited to documents, legal correspondence, executed service contracts, correspondence, monthly reports, payables. Review, update and revise Tenant Welcome Package as necessary Collect and monitor expiration for certificates of insurance required per the leases and contracts and communicate with tenants and vendors for revisions to COIs & W9s Maintain and update weekly tenant and contractor’s contacts lists in management software Ensure that all required tenant documents are accurate and complete E-mail should be checked regularly throughout the course of the day to ensure prompt attention to immediate issues are directed/acted upon immediately Provide superior customer service to all tenants, clients, contractors and vendors at all times Qualifications: 2+ years work experience within commercial real estate desired Experience with Rent Manager software preferred but not required Proficient with Microsoft Office Suite and Adobe Acrobat preferred Knowledgeable of a commercial retail lease with triple nets Knowledgeable of basic accounting, including, but not limited to, accounts receivable, accounts payable and customer ledgers Must be reliable, self-motivating, hardworking and proactive Excellent written and oral communication skills Excellent attention to detail and accuracy a must Must be able to exercise good judgement and use discretion Must have a positive attitude and a professional appearance with a customer-oriented approach Ability to identify, qualify and prioritize workload with limited supervision Experience reading and analyzing contracts or commercial leases desired Team oriented and team player that is flexible and versatile Must be reliable, dependable with excellent attendance and stable job history Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Administrative, Accounting/Auditing, and General Business Referrals increase your chances of interviewing at Chesapeake Search Partners by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Get notified about new Property Administrator jobs in Potomac, MD . McLean, VA $70,000.00-$85,000.00 3 weeks ago Washington, DC $65,000.00-$85,000.00 2 weeks ago Herndon, VA $70,000.00-$75,000.00 1 week ago Washington, DC $70,000.00-$75,000.00 1 month ago Silver Spring, MD $22.00-$24.00 1 week ago Silver Spring, MD $24.00-$26.00 2 days ago North Bethesda, MD $70,300.00-$98,490.00 2 weeks ago Falls Church, VA $65,000.00-$70,000.00 1 day ago Arlington, VA $60,000.00-$63,000.00 1 week ago Washington, DC $75,000.00-$100,000.00 2 weeks ago Arlington, VA $59,000.00-$61,000.00 1 week ago Washington, DC $60,000.00-$68,000.00 3 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Chesapeake Search Partners