Property Administrator
$50k - $60kChesapeake Search Partners
Get AI-powered advice on this job and more exclusive features. Chesapeake Search Partners provided pay range This range is provided by Chesapeake Search Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $50,000.00/yr - $60,000.00/yr CSP is partnering with a well established commercial real estate firm in their search for a highly organized and attentive Property Administrator to assist with compliance, tracking, and management of commercial properties in Maryland. As a Property Administrator this role is integral to the team for input and tracking of important lease and ledger information to ensure the smooth functioning of the portfolio while also establishing a positive relationship with managers and tenants. Responsibilities: Provide direct administrative support to Property Manager & Asset Manager Assist with data input for common area maintenance and real estate tax reconciliation Run and distribute reports Assist in monthly financial reporting process Abstract and data entry for all lease related information into management software Track and maintain all lease expirations, rent rolls, tenancy schedules and communicate this information to various team members Responsible for review and processing of monthly commercial billings as well as any adjustments per the lease Invoice charge backs to tenants for utilities, HVAC contracts, and any other charges as indicated per the lease Review of tenant ledgers and assist with researching and account reconciliations as needed Assist in annual budget preparation Communicate with team members and tenants regarding various lease related aspects such as commencement letters, contacts, lease violations and other such communication Track and monitor important lease dates which include but are not limited to building plans submission date, building permit date, move in date, fixturing period date, opening date, term and rent commencement date. Provide an overview of important dates for every lease to managers. Collect and monitor Tenant compliance items required per the leases which include but are not limited to HVAC PM Service contracts, kitchen hood inspections, grease trap inspections, fire life safety inspections, gross sales, certificates of occupancy, move in/move out forms, tenant contact lists Draft contracts as requested by managers within 24-48 hours of the request Prepare tenant memos and correspondence as directed by managers Maintain the integrity of the lease data files and ensure all documents for the property are filed no less than weekly. This includes but is not limited to documents, legal correspondence, executed service contracts, correspondence, monthly reports, payables. Review, update and revise Tenant Welcome Package as necessary Collect and monitor expiration for certificates of insurance required per the leases and contracts and communicate with tenants and vendors for revisions to COIs & W9s Maintain and update weekly tenant and contractor’s contacts lists in management software Ensure that all required tenant documents are accurate and complete E-mail should be checked regularly throughout the course of the day to ensure prompt attention to immediate issues are directed/acted upon immediately Provide superior customer service to all tenants, clients, contractors and vendors at all times Qualifications: 2+ years work experience within commercial real estate desired Experience with Rent Manager software preferred but not required Proficient with Microsoft Office Suite and Adobe Acrobat preferred Knowledgeable of a commercial retail lease with triple nets Knowledgeable of basic accounting, including, but not limited to, accounts receivable, accounts payable and customer ledgers Must be reliable, self-motivating, hardworking and proactive Excellent written and oral communication skills Excellent attention to detail and accuracy a must Must be able to exercise good judgement and use discretion Must have a positive attitude and a professional appearance with a customer-oriented approach Ability to identify, qualify and prioritize workload with limited supervision Experience reading and analyzing contracts or commercial leases desired Team oriented and team player that is flexible and versatile Must be reliable, dependable with excellent attendance and stable job history Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Administrative, Accounting/Auditing, and General Business Referrals increase your chances of interviewing at Chesapeake Search Partners by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Get notified about new Property Administrator jobs in Potomac, MD . McLean, VA $70,000.00-$85,000.00 3 weeks ago Washington, DC $65,000.00-$85,000.00 2 weeks ago Herndon, VA $70,000.00-$75,000.00 1 week ago Washington, DC $70,000.00-$75,000.00 1 month ago Silver Spring, MD $22.00-$24.00 1 week ago Silver Spring, MD $24.00-$26.00 2 days ago North Bethesda, MD $70,300.00-$98,490.00 2 weeks ago Falls Church, VA $65,000.00-$70,000.00 1 day ago Arlington, VA $60,000.00-$63,000.00 1 week ago Washington, DC $75,000.00-$100,000.00 2 weeks ago Arlington, VA $59,000.00-$61,000.00 1 week ago Washington, DC $60,000.00-$68,000.00 3 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Chesapeake Search Partners
$58k - $61k
...value for investors, owners, and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate... ...and independence.**POSITION SUMMARY:**The Property Administrator is responsible for working directly with the Property Manager...SuggestedWork at officeRemote workShift work- Job Title Property Administrator Summary As the Property Administrator for Cambridge Asset Advisors, LLC, your primary role will be to support the Property Manager on a portfolio which will consist of multiple commercial property locations. These can vary from Class “A...SuggestedFull timeFor contractorsCasual workWork at officeRemote workFlexible hours
Cambridge Holdings
Vienna, VA3 days ago - ...Benefits: Employee discounts Paid time off Job Title: Property Administrator Company Overview Melan Property Management is a multifamily and commercial real estate property management firm founded in 2020 and headquartered in North Bethesda, Maryland, with...SuggestedFor contractorsLocal area
Melan Property Management
Silver Spring, MD3 days ago $20.5 per hour
...Property Administrator/Admin Svcs Coordinator Pay Rate: $20.50 Location: 7900 Westpark Dr, Tysons Corner VA - M-F 8:30 – 5pm Job Responsibilities: Customer Relations Facilitate and maintain tenant work order system pursuant to Brookfield guidelines....SuggestedContract workFor contractorsWork at officeAA2IT
McLean, VA3 days ago- ...About the Role: As a CBRE Property Management Associate, you will oversee the coordination of a variety of departmental and financial... ...of new team members on policies, procedures, processes, administration and governance. • May participate in the Asset Services internal...SuggestedHourly payContract workWork at officeVisa sponsorshipFlexible hours
CBRE
Washington DC2 days ago - ...About the Role: As a CBRE Property Administrator, you will oversee the coordination of a variety of departmental and financial activities. This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group...Contract work
CBRE Group, Inc.
Washington DC4 days ago - ...The Property Administrator position provides first‑class property management services and assists the Property Management team with day‑to‑day responsibilities of operating a commercial property. Typical duties include Accounts Receivable & Accounts Payable, office administration...Work at officeFlexible hours
Stream Realty
Washington DC4 days ago $20 - $24 per hour
...presence to engage current and prospective tenants. Perform administrative duties to support the leasing process and other assigned tasks... ...related fields. 1 year of leasing experience in multi-family property management environment preferred. Proven ability to drive the...Work at officeLocal areaComstock Companies
Rockville, MD3 days ago$23 - $24 per hour
...oriented, and passionate about helping people? Do you thrive in a fast-paced environment? If so, Donaldson, a leader in the multi-family property management industry, has an exciting opportunity for you to join our team as a Leasing Consultant! We are seeking a talented...Hourly payFull timeTemporary workWeekend workAfternoon shiftThe Donaldson Group
Rockville, MD2 days ago$51.5k - $58.5k
...Executive Assistant to play a key role in our growing team. You’ll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system...Work at office$55k - $62k
...POSITION SUMMARY: Provide support services to property management and field personnel including: telephone support; invoice processing... ...contract list. Submit insurance claims to company. Administrative Support - Provide administrative support for Property...Contract workFor contractorsWork at officeCorporate Office Properties Trust
McLean, VA3 days ago- ...Role ROCS is partnering with a well-established commercial property management firm to identify a Property Assistant to support... ...office property. This role is ideal for someone who enjoys administrative work, tenant interaction, and being the organizational backbone...Contract workFor contractorsWork at office
ROCS Grad Staffing
McLean, VA2 days ago $60k - $70k
About the Role A top-producing real estate team in the Washington, DC market is seeking a driven Sales & Operations Assistant to support continued growth. This is a hybrid role combining proactive lead follow-up and appointment setting with transaction and listing support...Keller Williams Capital Properties
Washington DC3 days ago$45k - $85k
...nationally respected law firm serving clients across Maryland, Virginia, and Washington, DC Work on meaningful matters - estate administration, trusts, probate, guardianship, and fiduciary work - that directly impact clients during significant life moments Named a "...Full timeWork at officeLocal areaOrion Placement
Bethesda, MD4 days ago- ...Trusts & Estates Administrative Assistant HERS Advisors has partnered with a growing full-service law firm in Bethesda, MD (hybrid) who has a need for a Trusts & Estates Administrative Assistant who will be responsible for scheduling client meetings, managing calendars...Work at office
HERS Advisors
Bethesda, MD3 days ago - ...Real Estate Administrative Assistant We're searching for a diligent real estate administrative assistant. You'll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal...Work at officeFlexible hoursNight shiftWeekend work
Team Thiel
McLean, VA3 days ago $70k - $95k
...of 61 community and neighborhood shopping center and office properties totaling approximately 9.8 million square feet of leasable area... ...of the Leasing Analyst 2 - 3 years training as a Lease Administrator or similar position. Real Estate experience required. Core Job...Medium
Bethesda, MD3 days ago$23 per hour
...direction of the Community Manager, is responsible for maximizing property occupancy by generating qualified traffic, networking within... ...office maintenance by answering phones and performing other administrative tasks. Play a key role in resolving resident concerns and...Work at officeLocal areaWeekend workKettler
McLean, VA1 day ago- ...budgeted occupancy, support retention, and represent Brookland Ridge and The Arbor professionally in the marketplace. Reporting to the Property Manager, you will know you are succeeding when leasing traffic converts to applications and signed leases, the communities' online...Hourly payWork at officeLocal area
Horning Management LLC Corporation Careers
Washington DC3 days ago - ...Full-Time, Non-Exempt Summary of Position Performs a variety of administrative tasks geared toward the goal of maximum occupancy by quality... ...prior to showing them. Maintains logs of traffic through the property. Leases units. Provides information over the telephone to...Full timeTemporary workWeekend work
S L Nusbaum Realty
Washington DC3 days ago $18.4 - $20 per hour
...make a big impact in many small ways - a friendly smile, a welcoming handshake, a genuine interest in the people walking through the property office door. Our Leasing Consultants create a positive and lasting influence on visitors, prospects, and residents, and understand...Minimum wageWork at officeLocal areaFlexible hoursCushman & Wakefield
Washington DC2 days ago$45k - $55k
...DC. About Chapman Management Group Chapman Management Group offers a premiere experience unlike any other for both residents and property owners in the Washington D.C. and surrounding areas. With a commitment to elevating the industry standard and advancing local communities...Work at officeLocal areaWeekend workChapman Management Group
Washington DC5 days ago$48k - $55k
...classes, including real estate (acquisition, development, and property management) and venture (early to late-stage technology... ...EXPERIENCE Preferred Qualifications: • Bachelor’s Degree in Business Administration, Real Estate, or a related field. • Experience in managing...Full timeLocal areaInsight Global
Washington DC3 days ago$50k - $52k
...building, managing and maintaining one‑of‑a‑kind residences. Whether it’s the talent within our communities or the expertise across our property operations teams, we work together to make extraordinary happen for our clients, residents and fellow team members. Our people are...2 days per weekBozzuto
Falls Church, VA1 day ago- ...responsible for assisting with the day to day operations of the property to ensure customer satisfaction, fiscal stability and good... ...applicants, employees and vendors Answer telephones as needed General administrative duties such as filing and typing Qualifications Bachelor...Local area
Lancaster Campus
Washington DC6 days ago $23.5 - $25 per hour
...A.J. Dwoskin & Associates, Inc. is a leader in managing commercial and residential properties throughout the Northern Virginia region. They have over 28 properties with a mission to provide exceptional service to their residents, commercial tenants, and support the local...Hourly payTemporary workLive inWork at officeLocal areaFlexible hoursEmployment Enterprises
Falls Church, VA1 day ago$19 per hour
...multifamily housing communities across the United States as a national property management company. Are you someone who prioritizes... ...with prospective residents, and completing additional, on-going administrative functions of the community. Qualifications 1 year of...Summer workWork at officeMonday to FridayWeekend workiCIMS
Germantown, MD2 days ago- ...advertising to reflect current market pricing weekly. Maintains awareness of local market conditions and trends. Contribute ideas to the property manager or leasing manager for marketing the community and improving resident satisfaction. Perform other duties as assigned....Work at officeLocal area
Horning
Washington DC1 day ago - ...convert leads into signed leases Process applications, verify documentation, and prepare lease agreements Maintain accurate records in property management software Assist with marketing initiatives and outreach efforts Provide exceptional customer service to current...Weekly payWeekend work
AtWork Group
Washington DC4 days ago - ...better! Team “IT FACTOR” Berkshire is a nationally respected property management team that creates memorable and valuable experiences... ..., existing residents and your team members Have exceptional administrative skills with attention to detail Qualifications You have at...Work at officeLocal area
Berkshire Group
Washington DC5 days ago
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