Executive Assistant

COMPANY: Investment Bank

POSITION: Executive Assistant

LOCATION: Midtown, New York NY (4:1 WFH on Friday)

HOURS: 8:00AM - 4:00PM with flexibility for some possible OT as needed

COMPENSATION: $120-125K + Paid OT + Bonus + Benefits

DEGREE: Preferred, NOT required

We are seeking a highly organized, polished, and proactive Executive Assistant to support a senior executive at a global financial services firm. This individual will provide day-to-day administrative support by managing complex calendars and travel while anticipating needs, coordinating key relationships, and ensuring the day-to-day runs smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced environment where priorities can shift quickly.

Responsibilities of the EA:

• Provide support to a senior executive
• Extensive calendar management and meeting coordination both internally and externally
• Expense processing in accordance with policy
• International and domestic travel arrangements: coordination of flights, tickets, accommodations & ground transportation
• Screening calls, act as gatekeeper
• Meeting/event logistics coordination
• Providing absence coverage to other team members as required
• Ad-hoc projects assigned

Requirements of the EA:

• 3-5 years of Administrative Experience within Financial Services, preferably in a banking environment
• BA Preferred
• Proficiency in Microsoft Office Suite
• Highly organized and prioritization skills
• Team Player
• Ability to multi-task effectively
• Strong problem-solving skills
• Attention to detail
• Polished communication skills appropriate for a corporate environment