Accounting Clerk

Job Description

Job Description

We are looking for an Accounting Clerk to support day-to-day financial recordkeeping and transaction processing for a team based in Union City, California. This 4 month Contract position is well suited for someone who is organized, detail-focused, and comfortable working with accounting systems and spreadsheets to maintain accurate documentation. The person in this role will help keep accounting records current, support reconciliation activities, and coordinate with internal finance partners to resolve discrepancies and collect missing information.

Responsibilities:

• Record vendor invoices, employee expenses, and other standard financial transactions in NetSuite using approved backup documentation.

• Digitize and file receipts, invoices, statements, and related records, ensuring each document is clearly labeled and properly linked within the system.

• Examine transaction support for omissions, duplicate postings, incorrect coding, or incomplete details, and escalate exceptions to the Finance team.

• Reconcile accounting activity in NetSuite against bank records, spreadsheet trackers, and source documents, then summarize variances for follow-up.

• Support account reconciliation work across areas such as bank accounts, credit cards, accounts payable, prepaid items, and inventory by compiling data and updating schedules.

• Prepare transaction reports, spreadsheet support, and backup materials needed for journal entries, monthly close activities, and group-level reporting.

• Review post-launch NetSuite data for gaps or inaccuracies and assist with tracking and resolving outstanding issues tied to migrated records.

• Partner with internal teams to obtain approvals, invoices, receipts, and other required documentation while maintaining a clear log of pending items and cleanup progress.

• Communicate with the Asia Finance team when needed to address documentation requests and outstanding follow-up items.

• 1–2 years of experience in accounting support, bookkeeping, accounts payable, or a related finance function.
• Hands-on experience entering financial transactions and maintaining accounting records within an ERP or accounting platform.
• Proficiency with Excel for sorting, matching, comparing, and organizing transaction-level data.
• Strong accuracy with numeric data, document handling, and high-volume data entry tasks.
• Ability to follow established accounting procedures, identify inconsistencies, and raise questions in a timely manner.
• Availability to work onsite in Union City, California, with flexibility for additional hours around month-end and the start of each month.
• Experience with NetSuite is preferred.
• Mandarin Chinese language skills are preferred for working with the Shanghai Finance team and reviewing Chinese-language financial documents.