Assistant Office Manager

Job Description

Job Description

Home Grown Outdoor Finishes

Assistant Office Manager

Full-Time | Growth-Oriented Role

About Us

We are a growing, premium-focused outdoor construction company committed to professionalism, quality work, and strong customer relationships. As a small but expanding business, every team member plays a meaningful role in our success. We are looking for an Assistant Office Manager who is detail-oriented, confident, and eager to grow with us long-term.

The ideal candidate for this role will be someone who enjoys wearing multiple hats, takes ownership of their work, thrives in a fast-paced environment, and enjoys building relationships with customers and peers.

Key Responsibilities

Financial & Administrative Operations

• Create, send, and track invoices using QuickBooks Online
• Assist with basic financial reporting, job costing, and expense tracking
• Perform accurate data entry for jobs, customers, and payments
• Maintain organized digital and physical records
• Support accounting workflows; accounting experience preferred

LMN System Management

• Manage jobs, budgets, and schedules within the LMN system
• Assist with route planning and optimization
• Update job notes, production data, and internal documentation
• Ensure field crews and management have accurate, up-to-date information
• Manage seasonal service operations from contract creation to scheduling

Office & Business Support

• Support day-to-day office operations and workflow organization
• Use critical thinking & available resources to identify issues and recommend solutions
• Make confident decisions within assigned authority
• Assist ownership and management with special projects as needed

Team & Culture

• Be a friendly, flexible team player
• Willing to help with a wide range of tasks that come with a small business
• Communicate clearly with team members, vendors, and customers
• Maintain a positive, solutions-focused attitude

Qualifications

• Experience with QuickBooks Online (required)
• Experience with LMN software (preferred but willing to train the right candidate)
• Strong attention to detail and organizational skills
• Solid critical thinking and problem-solving abilities
• Confidence in decision-making
• Accounting or bookkeeping background is a plus
• Comfortable learning new systems and processes

What We're Looking For

• Someone who wants more than "just a job"
• A candidate willing to learn our company inside and out
• Long-term mindset with a desire to grow into increased responsibility
• Pride in helping present a professional, high-quality brand

What We Offer

• Pay: $21 to $23/hr
• Opportunity for growth and advancement
• Training on company systems and processes
• A supportive, team-oriented work environment
• The chance to help shape and grow a respected local company