Administrative Assistant

Administrative Assistant

vTech can help you avoid the daunting task of writing and posting job offers, shifting through resumes and laboring through the lengthy interview process. Our Staffing solutions will allow you to elude those tasks and place topnotch, high-caliber professionals in the position you need to fill. We use our expertise, knowledge, and global resources to deliver top-quality candidates and tailor our IT and Non-IT recruitment services to your needs. This allows us to deliver the required results in a timely manner that meets your schedule at a substantially reduced cost. We pride ourselves for having one of the fastest growth rate and also the lowest turnover rates in the industry just 2.5 percent annually. We focus on the training and retaining qualified professionals with high personal and work ethics. With the help of our extensive database of internal candidates and CATS applicants tracking system, we can provide quality resources within the limited time frame.

Job Description

Responsible for providing administrative support to a senior level leader or to an organizational function within the company.

Key Accountabilities:

• Coordinate, compile & edit reports and/or presentations and meetings with senior leadership and/or board members inside and outside the company. Generates and maintains highly confidential files, records, and reports.
• Maintain calendars, schedule appointments and meetings. Coordinate travel arrangements, reconcile and maintain expense records and statements handles; invoices and disbursement processing for leadership and direct reports. Handle telephone requests and responds to inquiries.
• Prepare reports which may include basic research, preliminary recommendations and suggested conclusions; work with Director to finalize and formalize reports. Creates and maintains tracking logs, monthly status reports, etc. Researches, prepares, compiles and extracts information and supporting data in preparation for meetings, projects and reports. Prepares agendas.
• Provide logistical and planning support for functional meetings, workshops, monthly calls, department meetings and other various group meeting needs. Prepare agenda and meeting materials and compiles outputs and reports. May also coordinate related travel information; dining information. Participate on-site for applicable meetings.
• Apply functional and business knowledge to compose internal communications (articles, intranet postings, emails) as well as other external correspondence from rough notes. Handles telephone requests and responds to inquiries.
• Use advanced specialty software applications to create and maintain support tools which may include intranet pages, hyperlinks to reference documents, surveys, report summaries, PowerPoint presentations, training materials and various forms.
• Broad knowledge of company operations, policies and procedures. Knowledge of advanced secretarial procedures and executive protocol.

Experience:

• 5 to 7 years of secretarial experience with specific experience supporting the senior leadership and teams.

Education:

• High School Degree or GED and administrative training required. An Associate's Degree in business, related field or equivalent experience preferred.

Required Skills:

• Microsoft Word, Excel, ability to use Email, SAP experience would be preferred

Required Certification/Education:

• High School Diploma or GED

Qualifications

Coordinate, compile & edit reports and/or presentations and meetings with senior leadership and/or board members inside and outside the company. Generates and maintains highly confidential files, records, and reports.

Maintain calendars, schedule appointments and meetings. Coordinate travel arrangements, reconcile and maintain expense records and statements handles; invoices and disbursement processing for leadership and direct reports. Handle telephone requests and responds to inquiries.

Prepare reports which may include basic research, preliminary recommendations and suggested conclusions; work with Director to finalize and formalize reports. Creates and maintains tracking logs, monthly status reports, etc. Researches, prepares, compiles and extracts information and supporting data in preparation for meetings, projects and reports. Prepares agendas.

Provide logistical and planning support for functional meetings, workshops, monthly calls, department meetings and other various group meeting needs. Prepare agenda and meeting materials and compiles outputs and reports. May also coordinate related travel information; dining information. Participate on-site for applicable meetings.

Apply functional and business knowledge to compose internal communications (articles, intranet postings, emails) as well as other external correspondence from rough notes. Handles telephone requests and responds to inquiries.

Use advanced specialty software applications to create and maintain support tools which may include intranet pages, hyperlinks to reference documents, surveys, report summaries, PowerPoint presentations, training materials and various forms.

Broad knowledge of company operations, policies and procedures. Knowledge of advanced secretarial procedures and executive protocol.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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