Staff Accountant

Job Description

Staff Accountant – Nonprofit Accounting\n

Location: Eau Claire or Shawano, WI

Job Type: Full-Time

Schedule: Hybrid – Monday through Thursday in office, work from home Fridays

Industry: Nonprofit / Hospitality Association

NEWH, an established international nonprofit association serving the hospitality industry, is looking for an experienced Staff Accountant to oversee daily accounting operations, financial reporting, and month-end close activities.

This position supports our corporate office and 31 chapters throughout the United States, Canada, and Europe.

We are looking for someone with a strong accounting background who is comfortable managing multiple accounts, preparing financial statements, and working independently. Experience with nonprofit accounting, QuickBooks, and financial audits is especially valuable.

This is an opportunity to take ownership of a broad range of accounting responsibilities while working closely with executive leadership, chapter representatives, and external accounting professionals.

Accounting & Financial Reporting

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• Manage daily accounting operations for the corporate office and 31 chapters.
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• Complete monthly closing activities, including journal entries, accruals, and account reconciliations.
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• Prepare monthly financial statements, profit and loss reports, and other financial reports.
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• Maintain the general ledger, chart of accounts, and appropriate fund or class tracking.
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• Prepare financial information for executive leadership, the Board of Directors, and outside CPAs.
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• Assist with annual budgets, expense allocations, and cash flow forecasting.
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Accounts Payable & Receivable

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• Manage accounts payable, accounts receivable, and weekly bill payments.
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• Reconcile bank accounts, credit card transactions, and payment processing activity.
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• Oversee invoicing, deposits, reimbursements, and collection of outstanding balances.
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• Support chapter treasurers with financial reporting, budgets, and event reconciliations.
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Audits, Compliance & Payroll

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• Coordinate with external auditors and assist with the annual financial audit.
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• Work with outside accountants on annual Form 990 preparation and other nonprofit reporting requirements.
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• Assist with charitable registration renewals and related compliance requirements.
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• Coordinate payroll information and assist with insurance-related accounting.
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• Maintain accurate financial records and help improve internal accounting procedures.
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Accounting Systems & Process Improvements

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• Maintain financial records using QuickBooks Desktop and QuickBooks Online.
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• Assist with the planned transition to a consolidated QuickBooks Online system in 2027.
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• Reconcile membership, event, and donation activity between Member365 and QuickBooks.
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• Identify opportunities to improve accounting efficiency, accuracy, and reporting.
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What We're Looking For

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• Certificate or bachelor's degree in Accounting, Finance, or a related field.
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• Approximately 6–10 years of accounting experience.
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• Strong understanding of general accounting principles and GAAP.
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• Experience preparing financial statements and completing month-end close.
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• Proficiency with QuickBooks.
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• Experience with account reconciliations, journal entries, and general ledger accounting.
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• Strong organizational skills and attention to detail.
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• Ability to manage multiple responsibilities and work independently.
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• Comfortable communicating with leadership, outside accountants, and other departments.
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Preferred Qualifications

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• Previous experience in nonprofit accounting or working for a CPA firm with nonprofit clients.
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• Familiarity with nonprofit financial statements, fund accounting, or class tracking.
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• Experience assisting with financial audits and Form 990 preparation.
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• Experience managing multiple sets of books, locations, or business units.
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• Budgeting, cash flow forecasting, or Board-level financial reporting experience.
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• Experience with nonprofit compliance or charitable registrations.
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NEWH is an international nonprofit hospitality association with more than 7,500 members and over 40 years of history.

This position offers:

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• A hybrid schedule with work-from-home Fridays.
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• The option to work from our Eau Claire or Shawano office.
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• A variety of accounting responsibilities beyond traditional bookkeeping.
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• The opportunity to work directly with organizational leadership.
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• Involvement in financial reporting, budgeting, audits, and accounting system improvements.
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• The chance to contribute to an established international nonprofit organization.
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If you're an experienced accountant looking for a position where you can take ownership of accounting operations, work independently, and make a meaningful contribution to an established organization, we encourage you to apply!