Enforcement Support Specialist I - Uniform Services - Baldwin County Sheriff's Office

Enforcement Specialist I

The Enforcement Specialist I is responsible for the administrative support of the Uniform Services Division. This position performs general office work under the supervision and direction of Captain and is the first line of communication between the public and the Uniform Services Division. General office duties include answering telephones and radio devices, forwarding messages, typing reports, correspondence, memorandums, emails and other forms of written communication, data entry, organization of the area, maintaining the office supply inventory and submitting supply orders.

Essential Job Functions

Answers phones, takes messages, and answers questions.

Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Open, sort and distribute incoming correspondence, including faxes and email.

Entering, transcribing, recording, storing, or maintaining information in written or electronic form.

Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

File and retrieve documents, records, and reports.

Non-Essential Functions

Refers visitors to the appropriate and individual offices.

Keeps office supply inventory and makes the monthly orders.

Additional Duties When Assigned To The Uniform Services Division

Prepares and enters paperwork following oral and written instructions in order to assist in Civil processes

Issues pistol permits, accepts payments, and makes deposits for the permits following correct protocol to insure correct issuance of the permits

Keep all records and court orders on file concerning judgments and court writs issued by the various courts with minimum supervision.

Will assist in handling unlawful detainers and evictions.

Collects and maintains money received for court cost.

Keeps Office supply inventory and orders supplies as deemed necessary

All other duties assigned by supervisors.

Physical Demands

The physical characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable an individual with a qualified disability to perform the essential functions of a job, on a case-by-case basis. The work is generally sedentary to light and may require exerting up to 20 pounds of force occasionally to lift, carry, push, pull or otherwise move objects. Additionally, the following physical abilities are required:

• Crouching: Bending the body downwards and forward by bending leg and spine
• Dexterity: Primarily with fingers and in picking, pinching, or typing
• Grasping: Applying pressure with the whole hand
• Handling: Picking, holding or otherwise working with the whole hand
• Lifting: Ability to lift and move objects
• Reaching: Ability to frequently extend hand(s) and arm(s) in any direction.
• Mental Acuity: Ability to make rational decisions
• Repetitive Motion: Substantial movements (motions) of the wrists, hands and/or fingers
• Speaking/Talking: Ability to communicate clearly, accurately, and concisely through speech
• Hearing: Ability to hear and understand at normal speaking levels with or without correction
• Visual Acuity: Ability to perform activates such as preparing and analyzing data and figures, transcribing, viewing a computer screen/terminal; and/or extensive reading, with or without correction
• Walking: ability to move about on foot to accomplish tasks or moving from one work site to another

Education and Experience

Required - High school diploma or GED certificate, including courses in typing

Preferred - Minimum of two years experience in office administration; Experience handling cash and making deposits

For positions requiring operation of County vehicles, must possess a valid, current driver's license or be able to obtain one within 45 days of hire. Must be insurable.

Knowledge, Skills, and Abilities

Knowledge of principles and processes for providing service to the public, including needs assessment and satisfactory response to meet their needs.

Knowledge of administrative procedures and systems such as word processing, managing files and records, transcription, designing forms and other office procedures and terminology

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar, arithmetic and modern office practices and procedures; ability to read, write and speak English.

Skill in the use of a variety of computer programs, to include operation of Microsoft Office (Excel, Outlook, and PowerPoint) and various other office equipment including phones, faxes, scanners, printers, and copiers

Technical skills to perform routine trouble shooting on office equipment (computers, faxes, scanners, printers, copiers)

Ability to type with speed and accuracy, compose correspondence

Ability to compose effective and accurate correspondence

Ability to deal with non-routine matters

Ability to complete complex work with minimal instructions, keep records and reference files, assemble, and organize data

Ability to meet and deal with the public in an effective and courteous manner

Ability to exhibit a high degree of loyalty and integrity as a trusted confidant of the unit

Ability to assume responsibility and execute the supervisor's orders and instructions

Ability to add, subtract, multiply, or divide quickly and correctly

Ability to concentrate on a task without being distracted

Ability to work a flexible schedule as needed.

Baldwin County Commission and Baldwin County Sheriff's Office does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status, disability, citizenship or veteran status in employment. It is the intent of the Baldwin County Commission and Baldwin County Sheriff's Office to guarantee equal opportunity to allow disabled employees a bias-free work environment. Baldwin County Commission and Baldwin County Sheriff's Office, upon request, will provide reasonable accommodation in compliance with the ADA. Recruitment and selection processes will grant equal opportunity for employment to qualified applicants and will not discriminate on the basis of disability. Reasonable accommodation will be provided upon request during the application, testing, and interview process.