Clinical Data Coordinator

Job Title: Clinical Research Data Coordinator

Job Description

The Clinical Data Coordinator provides direct clinical and data management support for oncology clinical trials, focusing on accurate collection, entry, and reporting of study-related data for an assigned disease team. Using independent judgment and strong decision-making skills, this role manages clinical trial data, supports monitoring activities, and coordinates patient scheduling while ensuring compliance with regulatory and institutional requirements. The position offers a hybrid work arrangement and the opportunity to contribute to impactful cancer research in a mission-driven, academic medical environment.

Responsibilities

• Provide comprehensive clinical and data management support for oncology clinical trials within an assigned disease team or therapeutic area.

• Enter, review, and maintain accurate and timely clinical trial data in electronic data capture (EDC) systems and sponsor databases, ensuring completeness and data integrity.

• Independently abstract, create, and maintain study participants research records, ensuring all required data are collected, source verified, and appropriately documented.

• Coordinate patient and study participant care from recruitment through off-treatment and follow-up phases, including scheduling and verifying study-related appointments and procedures.

• Support and prepare for monitoring visits by ensuring that study records, source documents, and regulatory files are accurate, complete, and inspection-ready.

• Collaborate with clinical, research, and administrative staff to ensure smooth trial operations and adherence to protocol requirements and timelines.

• Apply knowledge of Good Clinical Practice (GCP), HIPAA, IRB, and institutional policies to maintain regulatory compliance and protect patient privacy.

• Work closely with study sponsors and their representatives, providing requested data, clarifications, and documentation in a professional and timely manner.

• Manage multiple trials and tasks concurrently, prioritizing responsibilities in a high-volume, fast-paced environment while maintaining meticulous attention to detail.

• Maintain strict confidentiality of patient and study information and uphold high standards of professionalism, reliability, and attendance.

• Utilize electronic medical records and clinical trial management systems to track patient visits, procedures, and data collection requirements.

• Contribute to continuous improvement of data management processes and workflows to support the integrity and efficiency of clinical trial operations.

Essential Skills

• Two years of related work experience in clinical research, data management, or a similar role in the same job family, or an equivalent combination of education and experience.

• Bachelors degree in a related field or equivalent education and experience.

• At least 2 years of experience in clinical research, clinical data management, or a comparable role; open to candidates with clinical research coordinator experience who wish to move away from direct patient-facing work.

• Intermediate to advanced proficiency with Microsoft Excel and Word.

• Ability to utilize electronic medical databases and electronic health record systems, including experience with EPIC.

• Ability to coordinate patient and study participant care from recruitment through off-treatment and follow-up, including scheduling and verifying appointments.

• Proven ability to independently and accurately abstract, create, and maintain study participants research records, ensuring all required data are collected, source verified, and entered into sponsor databases.

• Strong understanding of Good Clinical Practice (GCP) principles and completion of GCP training.

• Knowledge of federal regulations related to HIPAA and IRB requirements as they apply to clinical research.

• Impeccable interpersonal skills with the ability to work collaboratively as part of a team and independently while remaining self-motivated.

• Demonstrated ability to multitask, manage a broad variety of duties, and adapt to shifting priorities in a changing environment.

• Proven track record of maintaining confidentiality and being organized, thorough, and detail-oriented in all aspects of work.

Additional Skills & Qualifications

• Experience coordinating, planning, or working in a high-volume, multi-task environment.

• Experience working in a clinical trials setting, particularly within oncology, is strongly preferred.

• Familiarity with Oracle-based systems and electronic data capture platforms, including Medidata Rave (primary EDC) and ONCORE.

• Experience using clinical trial management systems and regulatory tracking tools.

• Experience working with study sponsor personnel and external monitors is a plus.

• Knowledge of regulatory processes and documentation related to clinical research.

• Professional appearance, polished communication skills, and a strong attendance record.

• Interest in supporting oncology research and contributing to advancements in cancer care.

• Eligibility to work in a remote or hybrid capacity in approved states, as defined by organizational policy.

Work Environment

This role operates in a hybrid work environment, with two days per week on site and the remaining time worked remotely, subject to organizational policies and approved locations. The position supports an academic medical centers cancer research program and involves close collaboration with cross-functional teams in research, finance, and compliance. The work relies heavily on electronic systems, including electronic medical records (such as EPIC), clinical trial management systems (such as ONCORE), and electronic data capture platforms (such as Medidata Rave and Oracle-based tools). The environment is high-volume and fast-paced, requiring comfort with managing multiple studies and priorities simultaneously while maintaining accuracy and regulatory compliance. Team members work in a professional setting where a polished, professional appearance and demeanor are expected when on site. The organization fosters a mission-driven culture that emphasizes clinical trial integrity, patient-centered care, and continuous professional growth, offering the opportunity to support cutting-edge oncology research and gain exposure to high-impact operations within a leading academic research environment.

Job Type & Location

This is a Contract to Hire position based out of New Haven, CT.

Pay and Benefits

The pay range for this position is $28.00 - $31.83/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of New Haven, CT.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a hybrid position in New Haven,CT.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.