Full Charge Bookkeeper

Job Description

Job Description

We are looking for an experienced Full Charge Bookkeeper to support day-to-day accounting operations for our client in Middletown, Rhode Island. This position is ideal for someone who can confidently manage payables, receivables, billing activity, and routine financial records with strong attention to detail. The role also includes overseeing high-volume credit card administration and maintaining accurate entries across QuickBooks and related reporting tools.

Responsibilities:

• Manage the full cycle of accounts payable, including reviewing invoices, preparing weekly payment runs, and ensuring vendors are paid on time.

• Oversee accounts receivable and billing activities, helping maintain accurate customer balances and timely collections.

• Process invoices received from project managers, confirm coding accuracy, and enter approved transactions into QuickBooks.

• Coordinate payment activity through accounting and banking files, including exporting and organizing data in Excel as part of routine payable workflows.

• Administer company credit card activity for multiple cardholders by gathering receipts, attaching backup documentation, and maintaining organized transaction records.

• Support bookkeeping for an affiliated property-holding entity, including recurring monthly payments, utility expenses, and related financial tracking.

• Maintain complete and accurate financial records, assist with bank-related transactions, and help keep accounting documentation audit-ready.

• Work closely with internal accounting leadership on reconciliations and other general bookkeeping priorities as needed.

• At least 5 years of experience in accounting or full charge bookkeeping.
• Hands-on experience with QuickBooks in a business accounting environment.
• Strong working knowledge of accounts payable, accounts receivable, and billing processes.
• Proficiency in Excel for organizing, reviewing, and managing financial data.
• Experience handling high-volume invoice processing and weekly check runs.
• Ability to manage credit card records with a high level of accuracy and follow-through.
• Familiarity with bank reconciliations and day-to-day bookkeeping controls.
• Strong attention to detail, organization, and time management skills.