Executive Assistant/Office Coordinator

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. The ideal Candidate will work closely with our CEO, Celebrity Car builder and C-Suite team to ensure compliance and corporate culture is always on display.

Responsibilities 

• Develop, update, and maintain relevant office procedures
• Create and maintain an organized filing system
• Greet and assist clients as they arrive
• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes 
• Write emails, memos, and letters and distribute them appropriately
• Perform basic bookkeeping activities
• Contribute to company reports
• Address and resolve customer concerns with a professional attitude

Qualifications

• High school diploma/GED required, associate’s degree or administrative training is preferred
• Previous experience as an Office Coordinator or in a similar position
• Understanding of basic bookkeeping principles
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects