Executive Administrative Assistant

Tarantino Properties is looking for an Executive Administrative Assistant to join our growing team in Houston, Texas. Key Responsibilities Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements Prepare, edit, and format correspondence, presentations, reports, and internal/external communications Coordinate and manage meetings, including agendas, materials, minutes, and follow-up action items Assist with multifamily portfolio reporting, including compiling operational and financial data Maintain and organize confidential files, records, and documentation Support transaction processes such as acquisitions, dispositions, financing, and due diligence Track key deadlines, deliverables, and project milestones across multiple initiatives Handle expense reports, invoice processing, and budget tracking as needed Assist with special projects, research, and strategic initiatives within the multifamily division Ensure smooth day-to-day office operations and anticipate executive needs Requirements Bachelor’s degree preferred or equivalent experience 3–7+ years of experience supporting senior executives, preferably in real estate, multifamily, or professional services Demonstrated ability to assist with or prepare operating budgets Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) Experience with real estate software platforms (e.g., OneSite, Yardi, or similar) is a plus Exceptional organizational, time management, and multitasking abilities Strong written and verbal communication skills High level of professionalism and ability to handle confidential information with discretion Detail-oriented with strong problem-solving skills Ability to work independently and collaboratively in a team environment Preferred Skills Familiarity with multifamily operations Experience supporting multiple executives or a team Ability to analyze basic financial or operational reports Project coordination or project management experience Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) #J-18808-Ljbffr