Executive Administrative Assistant/Receptionist IV

Job Description

Job Description

CLIENT HIGHLIGHT
The client you will be working for is a Fortune 100 Oil and Gas Company. This opportunity will give you experience in the energy sector in the United States with a company that is a globally recognized leader in energy production and one of the biggest companies in the US.

LOCATION
Houston, TX 77002

COMPENSATION
$30-37 per hour

SCHEDULE
Onsite, Monday – Friday, 7:00 AM – 4:00 PM (40 hours/week)

CONTRACT TERM
4 month contract with high likelihood of extension

POSITION OVERVIEW – This Executive Administrative Assistant/Receptionist role supports the C-Suite, managing floor operations, visitor access, and conference room activity while providing relief coverage and administrative support to the President's of company and President's desks.

RESPONSIBILITIES

• Manage conference room bookings and floor activities.
• Control access to the secured floor and oversee the visitor management system.
• Operate in accordance with enhanced security protocols on the 49th floor.
• Maintain executive areas, including the refrigerator and conference rooms.
• Handle mailings and enter floor maintenance requests.
• Maintain the Level 49 floor plan.
• Provide support to 49th-floor assistants as needed, with priority given to relief coverage for the Upstream President and DM&C President desks.
• Manage the 49th-floor distribution list.
• Assist with high-level events and meetings on the 49th floor, including catering.
• Provide basic troubleshooting for conference room AV equipment.
• Liaise with catering and maintenance vendors for events and repairs.
• Assist during emergency drills or incidents per building safety protocols.
• Other miscellaneous tasks as needed.

QUALIFICATIONS
Minimum:

• 8-10 years of receptionist or administrative experience, including 8+ years at the executive level.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office Suite and visitor management systems.
• Willingness to be trained on and use Copilot (AI tool).
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor and polished appearance.
• Customer service orientation and ability to prioritize requests under pressure.
• Flexibility to support multiple executives and adapt to changing priorities.

Preferred:

• Experience in C-Suite support within the Oil and Gas industry, at a large company.
• Confidence using AI/Copilot tools.
• Top-level executive communication and leadership skills.

Additional Notes:

• Please provide candidate phone numbers with resume submissions so screening calls can be made immediately.
• Highlight years of relevant executive-level administrative experience near the top of the resume (8 years minimum required).
• Must have: executive-level support experience, professional appearance, C-Suite experience within a large company, understanding of corporate office setting.