Executive Administrative Assistant

Executive Administrative AssistantLocation: Houston, TX (1400 Smith Street – 49th Floor) Schedule: Onsite, Monday–Friday | 7:00 AM – 4:00 PM Duration: Contract Industry: Oil & Gas / Energy RATE: $35/HRPosition SummaryWe are seeking an experienced Administrative Assistant IV to provide executive-level administrative and operational support in a highly visible corporate office environment. This position supports senior executives and executive assistants while helping manage daily operations on an executive floor. The ideal candidate will have extensive C-Suite support experience within a large corporate organization, exceptional organizational skills, and the professionalism required to work with confidential information and executive leadership.Key ResponsibilitiesProvide executive-level administrative support for senior leadership and executive assistants.Manage conference room scheduling and daily floor operations.Control access to the secured executive floor and oversee the visitor management system.Ensure compliance with enhanced security protocols.Maintain executive common areas, conference rooms, kitchen/refrigerator areas, and overall executive floor readiness.Coordinate mail distribution and submit facility maintenance requests.Maintain executive floor plans and distribution lists.Provide backup support for executive assistants, including coverage for executive leadership desks.Coordinate executive meetings, events, catering, and logistics.Assist with emergency preparedness activities and building safety procedures.Provide basic troubleshooting for conference room audiovisual equipment.Coordinate with vendors for catering, facilities, and maintenance services.Perform additional administrative duties as assigned.Required QualificationsMinimum 8–10 years of executive administrative or executive assistant experience.Experience supporting C-Suite executives within a large corporate environment.Professional executive presence with excellent verbal and written communication skills.Strong organizational, planning, and multitasking abilities.High degree of discretion handling confidential and sensitive information.Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint, Teams).Experience with visitor management systems.Ability to work independently in a fast-paced executive office environment.Preferred QualificationsExperience supporting executives in the Oil & Gas or Energy industry.Experience using or willingness to learn Microsoft Copilot (AI).Experience supporting executive-level meetings and corporate events.Familiarity with executive office security protocols.Basic conference room AV troubleshooting experience.Desired TraitsProfessional executive presenceCustomer-service orientedProactive and dependableHigh integrity and discretionStrong judgment and communication skillsComfortable supporting multiple executivesAdaptable and collaborativeWilling to learn new technologies and AI toolsKnows when to escalate issues appropriately