General Clerk

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SCOPE OF RESPONSIBILITIES:

• To perform all clerical tasks in the school office as assigned and maintain accurate records of school accounts.

PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Works independently in meeting the public.
• Answers incoming calls over both the telephone and the intercom/P.A.
• Types and reproduces forms and additional information as needed.
• Administers minor first aid as required.
• Prepares required information for support personnel on students as needed.
• Assists staff members, answers routine questions and correspondence.
• Assists in the preparation of various reports.
• Maintains records accurately and neatly.
• Receives and verifies all incoming shipments of merchandise.
• Maintains a file on students' insurance and files accident/incident report claims.
• Provides own transportation for work related responsibilities.
• Registers new students, prepares computer master sheets, enters student data into school computer, types schedules, and makes bus assignments.
• Prepares required forms for student withdrawals.
• Receives tardy students, issues passes, and calls home when applicable.
• Receives and distributes incoming mail and handles outgoing correspondence.
• Provides information and answers complaints relating to the school; refers caller to proper person, or if necessary, arranges for an appointment with the principal.
• Acts as receptionist in the school office.
• Performs all other duties as assigned by the principal.

WORK ENVIRONMENT/HOURS WORKED:

• A clerical employee is required to work in an office type setting, climate controlled environment to School Board energy policy.
• Work day consists of 7 1/2 hours per day, including one-half hour lunch period and two fifteen minutes breaks as approved by the supervisor.
• Work days may be adjusted for Board approved summer schedule/emergencies.

COMMUNICATION SKILLS:

• A clerical employee must be able to communicate in standard English both orally and in writing.
• Must have ability to accurately give and receive information via tele-communication systems. Must be able to communicate successfully and pleasantly with the public.

EQUIPMENT USED:

• Telephone, typewriter, micro computer, facsimile machine, calculator, copy machine, printers, folding machines, intercoms and P.A. systems and other appropriate office machines.

PHYSICAL INVOLVEMENT:

• Sitting is required most of each work day.
• Must be able to operate office equipment. Standing, walking, reaching, bending, lifting up to 10 pounds is sometimes required.

MENTAL INVOLVEMENT:

• Clerical employee must understand and interpret written and verbal instructions from supervisor. Must be able to work independently with minimal supervision.
• Must have ability to learn and use various computer software programs.

HUMAN RELATIONS INVOLVEMENT:

• Must be able to work compatibly in group settings.
• Must be able to respond positively to supervision and to accept suggestions for improvement.
• Must be able to relate information to the public in a courteous manner.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalency
• Ability to establish and maintain accurate records.
• Passing score on typing test of at least thirty (30) wpm with no more than three (3) errors.
• Good verbal and written communication skills.
• Possess essential function of a general clerk

DESIRABLE QUALIFICATIONS:

• Experience in general office work or public relations work.