Development Operations and Administrative Manager

The Montgomery County Public Schools Educational Foundation (MCPSEF) is seeking a highly organized, detail‑driven full‑time Development & Administrative Services Manager to support both administrative operations and fundraising activities. This role is ideal for someone who enjoys keeping systems running smoothly, managing donor data, supporting campaigns, helping build strong relationships with supporters, and working collaboratively to do big things as a small team. Under the supervision of the MCPSEF Executive Director, you will provide administrative support to MCPSEF leadership, ensure accurate record keeping and CRM data, timely gift processing, effective donor stewardship, and well‑coordinated development initiatives. If you’re tech‑savvy, collaborative, and passionate about supporting public education, we’d love to meet you. What You’ll Do Development Operations Owns the donor CRM database , ensuring accurate records and data hygiene. Generate reports, mailing lists, and queries to support fundraising strategy. Track donor interactions and maintain documentation for compliance and stewardship. Gift Processing Process all incoming donations (checks, online gifts, donor‑advised fund gifts, instrument donations, in‑kind contributions). Prepare and send acknowledgment letters and tax receipts. Coordinate with accounting staff to ensure accurate financial reconciliation. Campaign Support Assist with annual and special fundraising campaigns, including direct mail and digital appeals. Coordinate timelines, materials, and vendor relationships. Track campaign performance and prepare summary reports. Donor Stewardship Support donor recognition activities, impact updates, and personalized outreach. Assist with donor events, including logistics, RSVPs, and onsite support. Prepare donor agreements, forms, and stewardship materials. Website & Digital Support Update Foundation website content, including events, donor information, and news. Assist with email newsletters and online giving pages. Ensure digital content aligns with branding and accessibility standards. Administrative Support Front office leadership, serving as the primary point of contact and resource for supporters, school district employees, and MCPSEF board members Provide high‑level administrative support to Foundation leadership. Draft and edit correspondence, reports, and meeting materials. Coordinate schedules, meetings, and office operations. Support Board of Directors meetings, including preparation of the quarterly Board Book. Assist with Accounts Payable as needed. What You Bring Strong attention to detail and commitment to data accuracy. Experience with CRM or donor databases. Excellent written and verbal communication skills. Ability to manage multiple projects and deadlines. Proficiency with Microsoft Office and comfort with technology. Experience with website content management systems is a plus. A collaborative, proactive, mission‑driven mindset. Preferred Qualifications Three or more years of administrative or development experience. Experience in nonprofit fundraising or donor relations. Understanding of Montgomery County, Maryland. Why Join Us? Your work ensures our operations run smoothly, that donors feel valued, fundraising efforts are effective, and our programs have the resources they need to thrive, and that our students, educators, and community partners feel supported. You’ll be part of a team that believes in public education, equity, community, and creating a modern village to support children. This role offers variety, autonomy, and the opportunity to grow your skills in nonprofit development and operations. This is a full‑time, in‑person role based in Rockville, MD , with hybrid work options available after onboarding. Benefits We offer a comprehensive and supportive benefits package, including: Health Insurance Reimbursement Arrangement (HRA) to offset medical costs Retirement plan with employer contribution Robust paid leave , including vacation, sick leave, and holidays Short‑term and long‑term disability coverage Professional development support to help you grow in your career #J-18808-Ljbffr Maryland Nonprofits