Director of Operations

Director Of Operations

The Director of Operations plans, directs, and coordinates activities of the college-wide physical plant, including providing oversight for maintenance, building and grounds (including custodial operations, and as assigned act as the Owners' Designated Representative on renovation and construction 807projects). Oversee the functioning of building systems including mechanical, electrical, plumbing, HVAC, fire/life safety, elevators, etc. Manages the maintenance of buildings, grounds, and college-wide infrastructure. Serves as the principal staff member responsible for planning and management of the campus facility plan, deferred maintenance plan, and external and internal reporting of facility matters. Problem solving, fleet management, workflow management, and organizational skills are required. Salary: Appropriate placement on Alabama Community College System Board of Trustees Salary Schedule C2 Salary Range $80,715-$125,160 (12 months, Exempt) Salary step placement is based on experience per Drake State's practice for awarding salary step credit Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday and additional hours as required by the College.

Essential Duties and Responsibilities

The Director of Operations shall perform duties in alignment with the policies of the Alabama Community College System Board of Trustees and the J.F. Drake State Community and Technical College Faculty and Staff Handbook.

• Serves as a liaison for the department and communicates with vendors, architects, engineers and contractors engaged in construction, renovation, maintenance and other major projects.
• Supervises maintenance performed on physical plant facilities and setting priorities as necessary.
• Monitors and supervises the renovation, construction, and maintenance of capital improvement projects.
• Coordinates with the President for bids, negotiation, and awarding of contracts for construction and renovations.
• Oversees contractors for facility renovation projects.
• Provides supervision and technical directions for department staff.
• Oversee, participate, and direct all phases of a comprehensive preventive maintenance process for all buildings and associated equipment and updates as needed.
• Analyzes and solves facility and infrastructure problems, complex issues, and directs emergency repairs.
• Monitors the use of utilities (gas, electricity, water, sewage, and garbage) and address abnormal usages and/or changes.
• Implements procedures associated with workplace safety, environmental management and building codes.
• Provides training of physical plant personnel in safety and maintenance procedures.
• Establishes policies and standards for physical plant operations as directed by the ACCS Facilities Division.
• Writes specifications for renovation and construction projects that must be bid.
• Analyzes bids for building and grounds repairs and services.
• Supervises the selection of equipment or materials to meet campus needs.
• Ensures compliance with legal standards and local code enforcement agencies (Authority Having Jurisdiction - AHJ) in the design, construction, and renovation of new or existing structures.
• Develops and maintains a comprehensive master plan for facilities.
• Gathers data, compiles information, and prepares reports to support accreditation efforts and other projects as needed.
• Develops and implements policies and procedures and applies standards to facility maintenance workforce.
• Maintains the college fleet of vehicles, scheduling maintenance, cleaning and other required maintenance.
• Manages, plans, and monitors the College's facility operations including HVAC and other utility automation systems, construction, building and grounds maintenance, capital improvement projects, preventative maintenance programs, and custodial standards.
• Maintains the College's compliance with the Department of Labor Occupational Safety and Health Act (OSHA), Americans with Disabilities Act (ADA) relating to facilities and appropriate staff, and other regulatory agencies as appropriate.
• Provides risk management and avoidance including appropriate insurance policies on college facilities, and other necessary coverage relating to physical facilities.
• Complies with all EPA requirements for storage, handling, and disposal of hazardous materials.
• Maintains current knowledge of regulations governing purchasing and contracting including the Alabama Bid Law, Public Works Law and Building Commission procedures.
• Adheres to the policies, rules, and standards of Drake State Community and Technical College, Alabama Community College System Board of Trustees, accrediting agencies, state and federal agencies, and other regulatory boards.
• Assists in completing all facilities, space utilization, and renovation reports for submission to appropriate state entities.
• Works flexible schedule, responding to unpredictable and emergency situations relating to college facilities and support systems.
• Participates in and coordinates maintenance coverage during holidays and unexpected situations.
• Establishes and coordinates a recycling plan for the College.
• Prepares annual budget for the department.
• Monitors and approves all expenditures, compares expenditures against appropriations and makes recommendations for changes to the budget in order to meet departmental priorities or needs.
• Serves on various college committees as assigned.
• Directs the deployment and scheduling of personnel during routine and emergency situations as well as special events.
• Performs other duties as assigned by the Dean, Vice President, President, or the ACCS Facilities Division.

Qualifications

Required Qualifications: Associates degree in Business, Applied Science, Applied Technology, Construction Management or related field from a regionally accredited institution. Five (5) years supervisory/management experience in construction, industrial or institutional maintenance and repair, or related areas. Knowledge or expertise in a variety of concepts, practices, and procedures in building and grounds maintenance or related field, such as electrical, carpentry, and heating and air conditioning or other areas of facilities management. Knowledge of building codes, standards and laws on construction and habitation of physical structures.

• Preferred Qualifications: Knowledge of the State of Alabama Bid Law, OSHA regulations, ADA, and state laws regarding accidents and losses of personnel property
• Experience at a community or technical college or educational facility
• Class B or C Drivers License
• Professional Certifications in related fields

Desired Profile: Preference will be given to candidates who can demonstrate through their experiences and accomplishments: Understanding of and commitment to the philosophy and mission of a community and technical college Sensitivity and commitment to cultural diversity Ability to handle multiple tasks and various situations in a calm and professional manner Ability to manage multiple projects with conflicting priorities and meet strict deadlines. Ability to work cooperatively with a variety of skilled/unskilled, professional, administrative, and industry personnel. Ability to respond to emergency situations and exercise sound judgement, including the ability to function effectively under pressure. Builds positive and collaborative relationships with direct reports, college personnel, and outside services.

Benefits

Sick Leave All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.

8 hours per month (may accumulate an unlimited number) Annual Leave All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month 5-9 years 10 hours per month 10-14 years 12 hours per month 15-19 years 14 hours per month 20+ 16 hours per month (may accumulate up to 480 hours) Personal Leave All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year. Unused Personal Leave converts to sick leave if not used. (converts to sick leave at the end of August each year if not used) Professional Leave Up to 10 days a year of professional development leave with pay may be granted by the President. Holidays New Year's Day Martin Luther King/Robert E. Lee Birthday National Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day 16 (5 locally assigned) Contracted Work Days 260 Retirement The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue