Business Office Assistant

Business Office Manager Assistant

Join our team at Northampton Post Acute, proudly supported by Marquis Health Consulting Services. Full-time opportunity available with daily pay at $23.78 an hour. At Northampton Post Acute, we believe that accurate financial processes and organized administrative support are essential to exceptional resident-centered care. Guided by our core values of Passion, Respect, and Excellence, the Business Office Manager Assistant supports the facility's daily financial and business office operations.

Responsibilities for Business Office Manager Assistant:

• Process accounts payable invoices, check requests, ancillary charges, and check-printing requests.
• Maintain petty cash and submit monthly reimbursement requests.
• Assist with therapy billing and benefits verification.
• Review the daily census and update census information in PointClickCare, RFMS, and Excel.
• Review state notifications and communicate necessary updates to the Business Office Manager.
• Deposit accounts receivable checks and submit required reports to the corporate office.
• Manage PNA deposits, withdrawals, petty cash, statements, checks, account closures, and required documentation.
• Assist with PNA reviews during state surveys.
• Assist with Medicaid applications, financial questionnaires, tracking, submission, and confirmation of receipt.
• Complete required census and financial reports, including the quarterly RIHCA census report.
• Order office supplies, copier paper, printer cartridges, and Physician Suite supplies.
• Sort facility mail and provide reception desk coverage as needed.
• Perform other duties and special projects as assigned.

Qualifications for Business Office Manager Assistant:

• Previous Medicaid application, eligibility, healthcare billing, or business office experience strongly preferred.
• Experience in a skilled nursing or long-term care setting is preferred.
• Knowledge of Medicaid-pending processes, required documentation, and eligibility follow-up is preferred.
• Basic computer skills, including email, spreadsheets, and data entry.
• Experience with PointClickCare, RFMS, or similar healthcare software is preferred.
• Strong organizational, time-management, and communication skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively as part of a team.
• Ability to maintain the confidentiality of resident, employee, and financial information.

Our Core Values in Action:

Passion – Providing responsive and compassionate support to residents, families, and team members.

Respect – Handling resident information and financial matters with confidentiality, dignity, and professionalism.

Excellence – Maintaining accurate records and supporting efficient business office operations.

Benefits of Business Office Manager Assistant:

• Tuition reimbursement
• Employee referral bonus
• Health, vision, and dental benefits
• 401(k) with match
• Employee engagement and culture committee
• Company-sponsored life insurance
• Employee assistance program (EAP) resources

Join our team at Northampton Post Acute and Healthcare Center, a 180-bed Sub-Acute, and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment not only for our residents but also for our staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference. Here, you'll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation. If you're passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us.

The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.