Construction Project Coordinator
VDart
Role: Construction Project Coordinator
Location: Lathrop, CA
Duration: Contract (Possible for Extension or Conversion)
Job Description:
Project Coordinator to support the delivery of complex manufacturing, industrial, and site infrastructure projects. You will play a critical role in driving schedule adherence, documentation control, cross-functional coordination, and process improvement. This position requires 2-5 years of experience and a strong interest in using programming and AI tools to build dashboards, automate workflows, and increase team efficiency.
Responsibilities
Location: Lathrop, CA
Duration: Contract (Possible for Extension or Conversion)
Job Description:
Project Coordinator to support the delivery of complex manufacturing, industrial, and site infrastructure projects. You will play a critical role in driving schedule adherence, documentation control, cross-functional coordination, and process improvement. This position requires 2-5 years of experience and a strong interest in using programming and AI tools to build dashboards, automate workflows, and increase team efficiency.
Responsibilities
- Coordinate day-to-day project activities across design, permitting, procurement, and construction teams to keep projects on schedule and within scope.
- Own project documentation control, including tracking of drawings, submittals, RFIs, change orders, meeting minutes, and design deliverable packages (30/60/90%, IFP, IFC).
- Develop and maintain project trackers, dashboards, and status reports that provide real-time visibility into schedule, budget, risks, and action items.
- Support meeting coordination, agenda preparation, action item follow-up, and clear communication of decisions and next steps to stakeholders.
- Assist with project funding requests, scope tracking, change management, and basic cost/schedule monitoring in partnership with Project Managers and Construction teams.
- Facilitate coordination between internal teams (Engineering, Construction, Procurement, EH&S) and external partners (consultants, vendors, AHJs).
- Help identify process bottlenecks and implement practical improvements using data, automation, and AI-assisted solutions.
- Maintain organized project files and ensure accurate, up-to-date information is available to all stakeholders.
- Support on-site activities and travel between Client sites in the Bay Area (and occasionally broader North America) as needed.
- Site visits including reviewing and documenting existing conditions or construction progress
- Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.
- Establishing processes to ensure easy workflow and hosting/leading meetings for project/ticket intake on a weekly basis
- Gather data from Design managers/CM's on weekly/bi-weekly basis to be successful for populating various Gantt charts
- Associates or Bachelor's Degree in Science, Technology, Engineering or Math (STEM); or other related field.
- 2-5 years of experience as a Project Coordinator, Project Engineer, or similar role supporting construction, infrastructure, industrial, or manufacturing projects.
- Strong organizational skills with the ability to manage multiple projects and priorities in a fast-paced, ambiguous environment.
- Excellent written and verbal communication skills; able to distill complex information into clear updates for technical and non-technical audiences.
- Proficiency with Microsoft Office Suite (especially Excel), project tracking tools, and collaboration platforms, experience with Power BI, Tableau, or similar visualization tools is a plus.
- Comfort working with design and construction documents, schedules, and basic project controls.
- Positive, proactive, can-do attitude with a passion for building efficient systems and complex infrastructure.
- Willingness to work on-site 5 days per week and support extended hours or weekends when project needs require it.
- Ability and willingness to travel between Bay Area Client sites (occasionally) as needed.
- Experience in high-tech manufacturing, industrial facilities, or large-scale infrastructure projects.
- Familiarity with BIM, Revit, Bluebeam, or construction management software.
- Exposure to lean construction principles, design-build, or fast-track project delivery.
- Basic understanding of permitting processes and working with Authorities Having Jurisdiction (AHJs).
- Prior experience supporting structural, MEP, or multi-disciplinary engineering teams.
Vacancy posted 1 day ago
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