ISC Executive Assistant, Director & Deputy Director Support Jobs

Executive Assistant

Join BAE Systems' Air & Space Force Solutions and be part of a diverse and enthusiastic team who solves some of the world's most complex technical challenges. Contributing day-to-day for the Hill Air Force Base BAE team is refreshing, and the flexibility in the work week is unmatched. For the eighth consecutive year, BAE was named among Salt Lake Tribune's "Top Workplaces," by its employees, earning special distinction for providing a healthy work-life balance for our valued employees. We work very hard to ensure this is a great place to work! As part of the U.S. Air Force's Integration Support Contract (ISC), BAE Systems provides support services in the areas of engineering, logistics, management, scientific analysis, and other subject matter expertise to augment and optimize management of the Minuteman III and Sentinel Weapon Systems.

What We Offer:

• A challenging and rewarding opportunity to shape the development and deployment of the next generation intercontinental ballistic missile.
• A high-performance, high-morale workplace.
• Opportunities for professional growth and development.
• Collaborative and dynamic team environment.

Why Utah? You've got to see it to believe it! Utah is an amazing state with diverse geography, a unique culture, and an exceptional quality of life. We are located north of Salt Lake City at the foot of the beautiful Wasatch Mountains. The area offers an incredible range of outdoors pursuits across the seasons including hiking, climbing, hunting, fishing, camping, boating, mountain biking, and world-class skiing at resorts that hosted the 2002 Winter Olympics. The state is home to five amazing National Parks and an easy drive from two more: Grand Teton and Yellowstone. The Salt Lake City area offers a vast array of cultural activities and businesses including multiple professional sports teams. It is a western states hub for world class, cutting-edge medical care. The Salt Lake International Airport offers easy, direct access to just about anywhere in the world.

Job Description: BAE Systems is seeking an Executive Assistant to support the Director and Deputy Director under the Air and Space Force Solutions Integration Support Contract (ISC) at Hill AFB, UT. The applicant selected will support the ISC Business Operations Team as we seek to deliver a world-class capability for our customers. This position may perform the following duties and responsibilities in collaboration with the Director and Deputy Director:

• Provide high-level administrative support, including managing complex calendars and preparing itineraries.
• Develop and maintain effective relationships with internal stakeholders, including BAE Systems-wide senior leaders and fellow employees, and external partners from local academic, civic, and aerospace and defense organizations.
• Coordinate logistics for meetings, events, and conferences, ensuring all logistical arrangements are in place and executed flawlessly.
• Prepare and edit correspondence, reports, and presentations, ensuring high-quality and timely delivery.
• Develop and implement effective digital filing systems to ensure easy access to information.
• Develop and maintain a thorough understanding of the business unit's operations, goals, and objectives, providing strategic support and recommendations as needed.
• Provide logistics support for distinguished visitors including visit requests, project access requests, etc.
• Interface with travel team to ensure travel is efficiently scheduled and expenses are completed.
• Identify areas for process improvement and implement changes to increase efficiency and productivity.
• Manage confidential and sensitive information with discretion and professionalism.
• Book meeting rooms and common space conference rooms.
• Provide back-up support for other administrative staff, as needed.
• Perform other duties, as assigned.

Character Attributes:

• Ability to manage multiple responsibilities and prioritize workload of self and others effectively.
• Firm understanding of budgets, military culture and acquisition processes, prior people management experience. Ability to obtain and retain a Department of Defense SECRET security clearance.
• High energy and proactive approach to work.
• Strong attention to detail and organizational skills.
• Excellent professional communication and interpersonal skills.
• Ability to work in a fast-paced environment with multiple priorities and deadlines.
• Strong problem-solving and analytical skills.
• Willingness to learn and adapt to new systems, processes, and technologies.
• Discretion and professionalism in handling confidential and sensitive information.
• Strong sense of ownership and accountability for work product and outcomes.
• Ability to build and maintain effective relationships with internal and external stakeholders.
• Flexibility and adaptability in a changing environment.

Required Education, Experience, & Skills

• BS/BA - 6 years' experience
• AS/AA - 8 years' experience
• HS/GED - 10 years' experience
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with calendar management, travel coordination, and expense reporting.
• Excellent written and verbal communication skills.
• Ability to work in a team environment and build strong relationships with colleagues and stakeholders.

Preferred Education, Experience, & Skills Nice to Have:

• Prior experience as an Executive Assistant to a military, government, or business leader of a medium to large organization.
• Bachelor's degree in business administration, communications, or a related field.
• Certification as a Certified Administrative Professional (CAP) or Certified Executive Administrative Professional (CEAP).
• Proficiency in additional software applications, such as project management tools or customer relationship management systems.
• Experience with data analysis and reporting, including creating dashboards and visualizations.
• Experience with JIRA software by Atlassian.
• Familiarity with AI applications for generation of first draft material/products to the list.

Pay Information Full-Time Salary Range: $75254 - $127930 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Intelligence & Security BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do-from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.