Human Resources & Payroll Manager

JOB SUMMARY :

Under administrative direction, the Human Resources Manager is responsible for the management and provision of human resources services related to recruitment and hiring; training, development and retention; standards of conduct; compensation and benefits; employee records management; performance evaluation and management; separation and retirement; employee relations; and safety programs. Processes payroll and other tasks related to payroll. Coordinates assigned activities with City departments and outside agencies, and provides administrative support to City management.

HR ESSENTIAL JOB FUNCTIONS :

• Serves as a resource to City and department management on all Human Resources related issues.
• Provides professional advice to City and department management to ensure compliance with federal, state and municipal laws, policies and procedures.
• Assists departments with the recruitment and hiring of qualified employees.
• Keeps management apprised of vacancies, workers' compensation experience, and turnover.
• Assists in identifying training needs and develops and implements training and development materials and programs.
• Assists in the development and review of policies and procedures related to standards of conduct.
• Assists in the development and maintenance of the City's Pay Plan through salary surveys and other internal alignment measures to ensure pay equity and maintain proper classification structure.
• Assists in the provision and support of high quality employee benefits and coordinates open enrollment meetings for employee benefits.
• Manages the investigating, reporting and follow-up of job related injuries, liability claims and property damage claims.
• Manages the City's property damage and liability coverage.
• Inputs, secures and maintains accurate and updated employee personnel records.
• Reviews, maintains and assists department heads with development and revision of employee job descriptions.
• Coordinates and assists departments in the regular evaluation of job performance.
• Assists department heads and supervisors with the administration of the City's performance management system.
• Manages and resolves complex employee relations issues by conducting effective, thorough, and objective investigations for working condition complaints, disciplinary actions, EEO complaints, and grievances.
• Serves as a resource to employees regarding workplace questions and concerns.
• Assists in planning special events to include the annual employee banquet, holiday luncheon, national night out and other functions as assigned.
• Creates a monthly employee newsletter and city newsletter for distribution.
• Designs and implements safety training programs and committees
• Attends and participates in professional organizations to stay abreast of changes in human resources laws, policies and practices.
• Performs other duties as assigned.

PAYROLL ESSENTIAL JOB FUNCTIONS:

• Prepare bi-weekly payroll.
• Prepare quarterly payroll reports.
• Prepare W2 payroll forms; processes and transmits W2 report to the Social Security Administration.
• Prepare 1099's annually as required by IRS standards.
• Reconcile and pay all employee benefits.
• Prepare annual department budget worksheets.
• Provide quarterly payroll reports to department heads.
• Inputs and maintains employee payroll data.
• Prepare and review filings required by other governmental agencies to ensure compliance with Federal, State and local regulations.

OTHER DUTIES Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION AND EXPERIENCE :

• Bachelor's Degree from an accredited college or university with major course work in Personnel Management, Public Administration, Business Administration or a related field
• Ten (10) years of increasingly responsible professional experience in the management of all areas of personnel and five (5) years in an administrative office with a municipality, county or government agency
• Substitution Ratio: Equivalent combination of education and experience.

HUMAN RESOURCE KNOWLEDGE, SKILLS AND ABILITIES :

• Knowledge of operational characteristics, services and activities of a personnel management program.
• Knowledge of organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
• Knowledge of principles of supervision, training, and performance evaluation; and employee training and development techniques, methods, and practices.
• Knowledge of pertinent Federal, State, and local laws (including Fair Labor Standards Act, Family & Medical Leave Act, Americans with Disabilities Act, and Equal Opportunity laws), ordinances, statutes, and regulations.
• Knowledge of techniques and procedures used in compensation and classification administration.
• Knowledge of recruitment and interviewing techniques, methods, and practices.
• Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of established goals.
• Ability to research, analyze, and evaluate new service delivery methods, procedures and techniques.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Ability to work independently, with minimal supervision, and use rational judgement in making work-related decisions.
• Ability to relate to individuals at all levels of the organization.
• Ability to establish and maintain effective working relationships with City staff and the general public.

PAYROLL KNOWLEDGE, SKILLS AND ABILITIES :

• Ability to maintain discretion and confidentiality in the handling of employee personal and salary information.
• High-level numerical skills.
• Good attention to detail.
• Ability to work accurately and methodically with numbers.
• Knowledge of payroll processing regulations and methods.
• Skill in operating a calculator or ten key adding machine.
• Ability to become proficient in InCode.

LICENSES OR CERTIFICATES:

• Valid Driver's License
• PHR or SPHR Certification or must be able to obtain within five (5) years

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• Ability to lift up to 20 lbs
• Visual acuity, speech and hearing; hand/eye coordination and manual dexterity necessary to operate computer keyboard and basic office equipment
• Subject to sitting and standing to perform the essential functions
• Must be able to pass a drug and/or alcohol screen
• Working conditions are in an office environment

This class specification is not an employment agreement or contract. Management has the exclusive right to alter this class specification at any time without notice.