House Manager & Family Assistant (with Childcare and Meal Prep Support)

House Manager & Family Assistant (with Childcare and Meal Prep Support) Location: Chatham, NJ 07928 Employment Type: Full-time, 3035 hours per week Schedule: Monday through Friday, approximately 1:00 PM8:00 PM. Flexibility for occasional date night coverage approximately twice per month. Compensation: $30$35 per hour, commensurate with experience Start Date: ASAP Requirements Must be authorized to work in the United States. Maintain a smoke-free environment. Reliable transportation and valid driver's license required; candidate will use the family vehicle for school pickups. CPR and First Aid certified, or willing to obtain prior to start. Comfortable working in a home with a dog. About Our Family We are a warm, busy family with two full-time working parents looking for a dedicated House Manager & Family Assistant to become a trusted and valued part of our home. We have two young children, ages 3 and 1, and are looking for someone who can help bring organization, consistency, and structure to our daily routines. As we settle into our new home, we're looking for someone who enjoys creating thoughtful systems, anticipating needs, and taking ownership of the many details that keep family life running smoothly. This role combines household management with meaningful childcare support. While this is not a full-time nanny position, caring for our children is an important part of the role. Responsibilities include school pickups, engaging the children in age-appropriate activities, preparing snacks and meals, supporting bath and bedtime routines, and helping maintain organized children's spaces, clothing, toys, and supplies. We're looking for someone who creates a warm, nurturing environment while providing the consistency and structure that help young children thrive. Our family values kindness, reliability, initiative, and open communication. We hope to find someone who is warm with children, highly organized, and confident taking ownership of their responsibilities while respecting our family's routines and parenting style. Above all, we're looking for a trusted long-term partner who enjoys making life easier for others and takes pride in creating a calm, well-organized home where our family can thrive. Who You Are / What We're Looking For You are dependable, organized, and proactive, with a natural ability to anticipate needs and take initiative. You enjoy creating systems, thinking ahead, and taking ownership of the many details that help a busy household run smoothly. You communicate clearly, exercise good judgment, and are equally comfortable working independently or collaborating with the family. You genuinely enjoy spending time with young children and have experience caring for infants, toddlers, or preschool-aged children. You are patient, engaging, and attentive, with the ability to create a safe, nurturing environment while balancing warmth, consistency, and age-appropriate expectations. You understand that supporting children also means helping keep their routines, belongings, and daily needs organized. You enjoy the variety that comes with a House Manager & Family Assistant role and are comfortable balancing childcare, meal preparation, household organization, laundry, errands, and the many behind-the-scenes responsibilities that keep a home running efficiently. Most importantly, you're someone who takes pride in building a trusted, long-term relationship with the family you support and making a meaningful difference in their daily lives. Key Responsibilities Family Support & Child Assistance School pickups for both children Monday through Friday Assist with mealtime, bath and bedtime routines Prepare backpacks, clothing, and snacks Kid-related errands (e.g., clothing, supplies) Occasional babysitting coverage for date nights approximately twice per month Household Organization & Maintenance Create and maintain household organization systems Daily resets: tidying and vacuuming high-traffic areas, wiping surfaces, dishes, and prepping the home daily and for cleaners (2x monthly) Seasonal swaps (clothing, dcor, bedding) Prepare and coordinate donation drop-offs Event/holiday/guest prep Packing and unpacking support for family travel Change batteries, light bulbs, and smoke detector batteries as needed Meal Planning & Prep Weekly meal planning in collaboration with the family Prepare 5 family dinners per week (approximately 2 fresh meals and the remainder batch-cooked or prepped) Pack daily school lunches for one child; Batch cook weekday lunches for parent Grocery shopping (online and in-person as needed) Follow dietary needs (cow's milk allergy, coconut & almond allergy) Kitchen clean-up and maintenance Inventory & Errands Restock pantry, refrigerator, and household supplies Manage running household supply lists Manage household orders and subscriptions: Amazon, Costco, Target, diapers, and dog food Returns, manage dry cleaning, gift shopping Gift shopping for birthday parties and family events Mail and package handling; break down and recycle boxes Laundry & Linen Care Wash, fold, and put away full family laundry Ironing and steaming as needed for special garments Linen rotation (every other week) Maintain a tidy and well-stocked laundry area Pet Care Feed the family dog and let him out into the backyard throughout the day as needed Coordinate grooming appointments Maintain pet supply and food inventory Vehicle Management Fuel the family vehicle as needed Coordinate service appointments as needed Vendor & Property Oversight Proactive outdoor awareness (e.g., bring in cushions before rain, maintain patio area seasonally) Track seasonal home maintenance tasks: HVAC filters, generator checks, water softener, air purifier and humidifier filter replacements On-site point of contact for vendor and repair visits as needed Administrative & Personal Assistant Support Maintain awareness of the family calendar; proactively prepare for upcoming activities and commitments (ensure supplies are ready ahead of time) Receipt and budget tracking for all expenses incurred as part of the role Assist with event and appointment coordination on an as-needed basis Deep Cleaning & Special Projects Occasional deep cleans: refrigerator, oven, dishwasher, washing machine, baseboards (as needed, approximately quarterly) Seasonal refresh of garage, mudroom, and entryway Organizational projects for toys, gear, and kids' items How to Apply To apply, please submit a short intro letter, an updated resume, and 3 professional references with contact information. 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